ROLES and RESPONSIBILITIES
Demonstrate excellent phone etiquette by making phone calls and/or responding to all callers in a friendly, professional and courteous manner
Routing callers appropriately to members of the Executive Council
Taking accurate phone messages and inform the necessary parties appropriately
Scheduling appointments
Verifying, identification and signing in guests
Opening and closing of the office
Acting as a liaison between guests and staff
Filing all documents as necessary including expense reports
Taking ownership of the Foundation’s movement book for all staff to clock in and out
Ensure guests are welcomed warmly upon arrival at the reception
Ensure all reading material located at the reception are up to date and in good condition
Manage all front office equipment and ensure that all damage is reported promptly to management as appropriate
Ensure that all emergency numbers are immediately available and accessible in the event of any emergency. This includes, nearby hospitals, fire services, security services’ company and nearby Nigerian Police
Ensure all suspicious or unruly persons in the reception area are reported promptly to the President or the Admin and HR Manager
Minutes taking at meetings, schedule meetings, maintain the staff meeting calendar, circulate meeting agenda etc.
Receiving and dispatching post
Drafting letters and other documents such as Powerpoint presentations
Proofreading documents and letters to be sent by staff
Managing staff diaries and making appointments
Managing logistics including travel arrangements, hotel and vehicle arrangements etc. for staff, guests, volunteers, etc. as may be required
Photocopying and printing
Updating the filling system and manage filing the office documents for both hard and electronic copies
Entering data from program documents
Taking orders from customers and suppliers
Collecting and managing inventory and stock
Writing receipts for payments
Maintain business premises and other facilities
Manage procurement and inventory
SKILLS AND COMPETENCIES
Excellent written and verbal communication skills
Strong proactive and organizational skills
Ability and willingness to work long hours where required
Ability to work weekends where required to
Ability to work with minimal/no supervision
Ability to multi-task with minimal or no error
Ability to be a proactive thinker and an excellent problem solver
Education and Experience
Minimum of OND in Business Administration, Mass Communication, English or any related course in Social Sciences,Art/ Humanities and Management.
Serving NYSC Member
Minimum of 1 (one) year in relevant front desk or customer service experience.
Excellent Administrative skills and experience.
Applicants should send Cvs to recruitment@skillsoutsideschool.com
Apply via :
recruitment@skillsoutsideschool.com
