Oct 26, 2018
Starting Date: November, 2018 Contract Duration: 6 months (non-renewable) Line Manager: HR Mobility Officer Objective 1 (Overall Office Management and Communication) Tasks and Responsibilities:
Receive all Nigerian mission visitors at the front desk, and ensure that the desk is covered at all times;
Ensure smooth operations in the reception, conference room and waiting lobby, and ensure that bookings for meeting rooms are reserved as requested;
Manage the reception and ensure lobby area is clean and presentable at all times through the office cleaner;
Circulate all internal communication as assigned;
Manage and oversee the day to day Action Against Hunger operations;
On a daily basis, inspect and maintain the exterior premises (grounds and office building);
Maintain an updated Nigeria Mission staff contact list;
Receive the office newspapers and magazines.
Objective 2 (Office Supplies Maintenance) Tasks and Responsibilities:
Manage the stocking of stationery store in coordination with Logistics;
Place appropriate order to re-stock supplies;
Ensure sufficient supply of office cleaning supplies and materials and work with HR to replenish them on a monthly basis;
Ensure sufficient supply of coffee, tea, sugar and milk and work with HR to replenish them on a monthly basis.
Objective 3 (Provide Support in Organizing Office Meetings and Staff Welfare Activities) Tasks and Responsibilities:
Maintain the birthday calendar of all Abuja staff and facilitate monthly birthday celebrations;
Liaise with HR and other departments to organize staff send-forth, meetings and workshops;
Support HR Officer and Administration Assistant in the organization various staff welfare activities.
Internal Relationship:
HR department: Direct supervision and exchange of information and collaboration with HR Assistant and Line Manager;
Logistics, Finance and Programs department: Exchange of information and collaboration;
External Relationship:
Suppliers: Exchange of information, collaboration and coordination.
Visitors: Reception, exchange of information.
Reporting Responsibilities:
Travel Information Tracker
Staff Contact List
Stock Tracker.
Qualifications
Degree in Business Administration, Management, Social Sciences or related field of study from a recognized institution;
Any related prior internship experience is preferred;
Exceptional organization, time management, and attention to detail;
Excellent verbal and written communication skills;
Approachable, diplomatic, able to work effectively in diverse, cross-cultural teams in a complex, multi-site work environment;
Excellent computer literacy including all Microsoft Office programs (Word, Excel, PowerPoint, Outlook);
Excellent attention to detail, highly organized, rigorous, self-motivated, strong sense of responsibility, ability to work independently;
Ability to maintain confidentiality.
Must be a resident of Abuja and within the ages of 20 to 30 years of age.
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