Job Description
Full responsibility for developing comprehensive operating manuals, standard operating procedures, training procedures
Driving the highest standards while the company expands
Achieving the agreed business plan and budgets
Ensure office stationaries are available and in stock
To ensure the quality of the food and its delivery are to the highest standards
General cost controls, meeting and beating targets and budgets
Carry out the administrative function for the Board which includes minute taking, preparation of agenda, timely circulation of papers
General maintenance and supervision of the following
Ensure that diesel is available for the office generator
Ensure the car is in good condition (Fuel, Battery, Tyres, Service maintenance)
Ensure the office internet is available
Ensure there is PHCN Credit
Ensure the Inverter is in Stable condition
Ensure there is constant dispense water in the office
Ensure office cleanliness (Floor, Window blinds etc)
Ensure the Health and Safety Kit is available and in good condition (First aid Kit)
Ensure Generator is in a good condition
Ensure air conditions are in a stable and working condition
Monitor office inventory items
Office procurements
Prepare travel expenses and tickets for directors and staff of Byteworks
Offer referral for services and handle requests for information
Assist other departments as required
Product Support
Assist in Daily status reports of product
Answer phones and operate a switchboard.
Route calls to specific people.
Answer inquiries about company.
Greet visitors warmly and make sure they are comfortable.
Call persons waiting for visitor and book them a room to meet in.
Schedule meetings and conference rooms.
Make coffee and order lunch for staff.
Ensure reception area and entire office is tidy.
Coordinate mail flow in and out of office.
Coordinate office activities.
Hand out employee applications.
Arrange appointments.
Send email and fax
Collect and distribute parcels and other mail.
Perform basic bookkeeping, filing, and clerical duties
Prepare travel vouchers.
Update appointment calendars.
Schedule follow-up appointments
Supervise the cleaner
Carry out other administrative duties
This position is only available to females
Requirement
Candidate must have at least one year experience in office administration
Applicants should send their CV’s to: careers@byteworks.com.ng
Apply via :
careers@byteworks.com.ng
