Sep 26, 2018
Job Purpose Statement
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks.
Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general logistics activities.
Responsibilities
Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, and sorting and distributing mail. Mail also schedule meetings and travel for executives.
Orientate customers about the products and services of the company
Receiving and directing visitors
Engage in educational selling to customers while fielding telephone calls
Emailing, word processing, filing, and faxing.
Dealing with incoming and outgoing correspondence
Diary management and Preparation of reports
Assisting and contributing in general to front desk office coordination.
Maintaining confidentiality with regards to client information.
Interact with clients, vendors and visitors.
Answer telephones calls and transferring calls to the appropriate department or staff member.
Sign for and deliver packages from courier.
Responsible for coordinating the storage, transportation and delivery of goods.
Develop reports on material and personnel movements and various operational logistics problems.
Implement and monitor programs as directed by management, and see the programs through to completion
Preferred Candidate
Career Level: Mid-Career
Degree: Bachelor’s degree / higher diploma in Mass Communication or any related course
Competence Requirements:
Fashion savvy and trendy
Commercial awareness
Good physique and pretty face
Disciplined and takes initiative.
Pleasant, friendly, confident and have good carriage
A positive outlook
Good interpersonal skills
Exceptional Customer handling skills
Integrity and professionalism
Sense of urgency
Ability to analyze and revise operating practices to improve efficiency
Detail oriented and comfortable working in a fast-paced office environment
Exceptional communication skills
Superior organization skills and dedication to completing projects in a timely manner
Basic ICT skills (able to use Ms. Suite (Word, PowerPoint, Access, Excel)
Excellent verbal and written communication and decision making skill
Apply via :
https://www.myjobmag.com/job/104810/front-desk-admin-assistant-rytegate-technologies