ROLES and RESPONSIBILITIES The Financial Secretary is responsible for assisting with the preparation of financial statements, maintaining cash controls, supervising and managing payroll with close liaison with the Admin and HR function, approving and settling expenses claim, cash advance etc. maintaining accounts payable, managing the Foundation’s income and expenditure, producing the organization’s budget, liaising with the Stakeholder Relations team to produce the Foundation’s annual report, liaising with auditors to audit the Foundation’s accounts and file returns with the Corporate Affairs Commission. .
The Financial Secretary must work within the Foundation’s policies and procedures and in compliance with guidelines established by the Board on finance.The Financial Secretary would administer and monitor the financial system in order to ensure that the Skills Outside School Foundation finances are maintained in an accurate, transparent and timely manner.
The duties are highlighted below:Main Activities
Manage the preparation of the budget
Implement and Update financial policies and procedures following board approval
Reconcile the general ledger
Prepare and reconcile financial statement
Establish and maintain vendor accounts
Ensure data is centrally stored and maintained
Ensure transactions are properly recorded and entered into the computerized accounting system
Review, Approve and Pay expenses claim, business requirements, cash advances, minimum cash balance and other expenditures
Document income and expenditure
Ensure appropriate budget is provided for programs and other activities
Manage requests for extra-budgetary expense
Prepare income statement, balance sheet and cash flow statements
Manage annual audit process with auditors
File annual returns with the Corporate Affairs Commission
Maintain financial files and record
Analyse expenses and present findings on a monthly basis to the board
Present financial statements for the annual report
Reporting Relationship: Finance and Operations ManagerSKILLS and EXPERIENCE
Proficient knowledge in Computerized accounting, spreadsheet and word processing programs at a high level
Decision making Skills
Accounting and book keeping Skills
Excellent Analytical and problem solving Skills
Strong payroll and reporting system skills
Advanced Microsoft Powerpoint and Excel Skills
Ability to use dropbox, sharepoint and goggle drive
High Numeracy Skills
Creative self-starter who can work independently or on a team
Organized, driven and able to gather data from a number of challenges independently
Strong attention to detail
EDUCATION
Bachelor degree in any discipline preferably in the management sciences and quantitative degrees (e.g. statistics, accounting, finance, mathematics)
Additional qualification such as ACCA or ICAN oriented will be a plus or a will be a requirement where the bachelor degree is not in the preferred courses above Experience with Microsoft Excel
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