Location: Port Harcourt, Rivers Reporting To: Finance & Administration Manager Direct Reports: Finance Officer, Finance Assistant Job Purpose
To create, implement and maintain strong financial systems, processes and controls for the Nigeria organisation to ensure accurate and transparent record keeping and transaction processing.
This role will require the individual to take responsibility for all financial operations and lead on the company auditing requirements.
The role will have a strong emphasis on setting and following robust processes and controls with a commitment to integrity, transparency, learning and continuous improvement.
Key Areas of Responsibility
Systems, Processes and Controls 30%
Financial Operations 30%
Financial Review and Performance 20%
External and Internal Audit 20%
Duties Systems, Processes and Controls:
Ensure the Chart of Accounts and Project Codes structure is adhered to for recording transactions within the accounting system
Ensure that documentation for all accounting transactions are complete, transparent and robust
Ensure monthly controls and reconciliations are performed with petty cash and bank accounts
Ensure company-wide compliance to grant conditions and internal financial policies and highlighting areas of concern to the Finance & Admin Manager
Support the review and development of financial policies and make sure they are implemented to maintain integrity and transparency throughout the organisation
Financial Operations:
Take responsibility for the posting of financial transactions into the accounting software in an accurate, timely and transparent manner
Ensure that our paper filing records for accounting transactions, banking and taxes are fully documented, well structured, transparent and easily accessible
Ensure fund requests for advances, payments and retirements fulfil all requirements as per grant conditions and SDN policies and that they are supported with adequate receipts and documentation
Ensure that advances are retired promptly and completely
Oversee the processing of payroll and all relevant pension, taxes and other associated costs
Ensure consultants, vendors and other stakeholders are paid on time
Maintain relationships with banking, tax and regulatory authorities to ensure we are up to date and complete for all requirements
Maintain a fixed asset register and ensure alignment between the accounting system and inventory
Financial Review and Performance:
Prepare the Nigeria company cash flow projections, monitor variances in actual results and highlight important issues as relevant
Produce and review balance sheet, income statement and other financial statement reports and send monthly summary reports to SDN Management highlighting issues and trends
Complete monthly project cash reconciliations and bring any discrepancies to a resolution in order to fully account for donor funds
Monitor staff advances and send monthly report to SDN Management for review
Liaise with the UK office to ensure financial operations, transactions and results adhere to company policies and practices
External and Internal Audit:
Lead on all of the external statutory and programmatic audit processes by preparing the accounts and providing all required financial information, documentation and analysis.
Lead the SDN internal audit process in Nigeria by liaising with the UK office and providing all documentation as required.
Review, propose and implement solutions for taking corrective actions for all audit recommendations and findings
Qualifications
Minimum education of a degree plus partial qualification of ICAN or other relevant finance qualification
Spoken and written fluency in English with strong communication skills
At least 5 years of professional experience, ideally 3+ years of broad financial accounting and operations experience
Experience of working in a team and managing and developing staff
Experience of delivering financial transactions through strong internal processes and controls
Experience of maintaining a control environment through following policies, processes and internal controls
Experience in financial reporting, audit coordination and liaising with regulatory bodies (e.g. tax)
Experience of managing funds requests, disbursements, retirements and managing cash operations
Experience of managing an accounting system and maintaining transparent and appropriate transaction processing
Ideally a track record in NGO financial accounting
Strong IT skills with Microsoft packages and a recognised accounting software package (ideally QuickBooks)
Commitment to instilling a culture of integrity, transparency, learning and continuous improvement
Remuneration Salary for the role is commensurate with experience and education, with excellent benefits.
Applicants should send their cover letter and Curriculum Vitae to: info@stakeholderdemocracy.org and daniel@stakeholderdemocracy.org Note
Apply via :
info@stakeholderdemocracy.org
