Location(s): Pulka(1) Gwoza (1) Both positions in Borno State Department: Humanitarian Job Family: Finance Reports To: Program Manager, matrix managed by Humanitarian Finance Manager Band: D National Duration: 6 months contract with possibility of extension Team Purpose
To provide a proactive, efficient and effective financial management service to the Oxfam Humanitarian Programme in Nigeria, to ensure financial procedures are working efficiently and effectively and that they are being adhered to, and to provide strong financial monitoring and oversight to Oxfam partners
Job Purpose
To implement and monitor all financial aspects of the Pulka/Gwoza programme, including the management of financial risks.
To ensure that financial procedures are adhered to and non compliance challenged.
To provide financial information and monitoring to programme staff.
To work closely with the Country Finance Teams to provide quality financial information, process payments and maintain comprehensive accounting records.
Dimensions:
Handling (finance related) queries regarding Donors
Interpretation of financial information, advice to NE Co-ordinator, Humanitarian Programme Manager, Finance Manager, and coordinators
Analysing reports for programme staff and providing guidance
Flexibility to anticipate and resolve challenges
Manages and contributes to project work
Influences staff to adopt procedures
100% focus on the Oxfam Pulka and Gwoza programme
Roles, Responsibilities and Accountabilities Payables:
Ensure supporting documentation for payments is complete and correct (e.g. authorised and coded by budget holder) in accordance with Oxfam financial procedures
Prepare payments for authorisation by account signatories (including payroll). Ensure relevant statutory deductions are made, and transactions recorded accurately on Pastel
Maintain a register of supplier invoices received and any sent to Abuja for authorisation/payment
Reconcile supplier accounts to supplier statements and follow up with supplier on any discrepancies (e.g. missing invoices)
Support the Humanitarian team by ensuring payments in the field are anticipated, made in a timely manner and with safety in mind
Ensure payments are made in accordance with the delegation of authority limits
Receivables:
Ensure that all receipts are properly documented, e.g. by an invoice or receipt
Bank Reconciliation:
Reconcile project’s bank accounts in SAP on a monthly basis, and Naira values in the nominal ledger.
Managing Bank and Cash Balances: a) Proactively monitor balance on bank account to:
Ensure that balances are sufficient to cover anticipated payments
Identify receipts or payments that may require further investigation
b) Manage Humanitarian Office bank and cash accounts:
Maintain spreadsheets to summarise receipts, payments and balances
Ensure fully authorised payments and receipts are recorded in the finance system (SAP) on a weekly basis and all transactions for the month recorded by month end
Revalue and reconcile project amounts in the finance system (SAP) if applicable
Monitor and chase outstanding floats
Ensure cash counts undertaken weekly, monthly, and whenever responsibility is handed to another person
Financial Administration:
Act as point of contact for day-to-day matters with financial service providers, and ensure that bank signatories are up to date
Oversee filing systems, both electronic and hard copy (payables, receivables, payments, receipts, cash payments etc).
Others:
Performance manage the Finance Assistant(s)
Support audits
Support the implementation of the One Oxfam Logistics Tool and all logistics procedures
Provide support and advice to Humanitarian Staff on various matters including:
Completion of finance related forms (expense claims, float accounts)
Locating documentation supporting particular payments, receipts and re-charges made to budget holders
Coding of financial transactions
Skills and Competences
A Bachelor’s Degree in Accounting, Finance, Business Administration or any relevant equivalent is required; Master’s desired
ICAN or ACCA qualification will be an added advantage
3 -5 years of progressively responsible and directly relevant professional experience, such as finance, accounting, grants management – ideally with at least 2 years in International NGO
Ability to understand and implement the government tax & VAT laws
Proven knowledge of computerised systems and demonstrable experience of working with computerized accounting packages and spreadsheets
Proactive, flexible, and able to respond to a variety of questions relating to the job
Excellent oral and written communication skills in English
Manages own time under guidance and direction from supervisor and meet the deadlines
Strong analytical and planning skills
Strong understanding of Gender and Diversity
A strong commitment to Oxfam’s purpose, a broad understanding of the work culture in the “humanitarian” sector and its impact on key areas of responsibility and a commitment to humanitarian principles and action
Applicants should send their application letters and Curriculum Vitae as one attachment in English to: vacancies-nigeria@oxfamnovib.nl with the position title as the subject of your email. Note
Apply via :
vacancies-nigeria@oxfamnovib.nl
