Purpose• To support the Financial Controller (Management Accounts) in the leadership of the Finance Department• To lead the Payroll and Timekeeping DepartmentsKey Aims• Ensure that payrolls are prepared and paid in a timely and accurate manner• Ensure that financial reporting is provided in a timely and accurate manner• Provide financial analysis to meet internal and external requirements• Lead, develop and motivate a professional team in the Finance Department in order to provide high-quality service to both internal and external users• Ensure compliance with financial regulatory requirementsKey ResponsibilitiesSupport:Provide support to the Financial Controller including but not limited to the following functions:• Monthly Management Accounts:Produce monthly management accounts within 7 working days of the month end including variance analysis, KPI analysis and recommendations to improve financial performance;Ensure the accuracy and integrity of the monthly management accounts;Review key assumptions for reasonableness; analyse and quantify key risks and judgements used in the financial figures reported.• Vendors:Oversee the management of vendor invoice processing to ensure vendor liabilities are captured in a timely and accurate manner and to enable timely payment by the Treasury Department.• Client invoicing:Oversee the management of client invoicing to ensure that it is carried out in a timely and accurate manner and that all amounts chargeable are fully captured;Provide support to other departments to maximise amounts invoiced to clients and to efficiently collect payments.• Financial Information and Support:Provide financial information to support commercial activities within the business and other departments as required.• Annual external accounts audit.Payroll and Timekeeping:• Manage the preparation of payrolls to ensure that they are prepared and paid in a timely and accurate manner;• Manage the payment of tax, pension and other deductions and statutory payments to ensure they are paid in a timely and accurate manner within statutory deadlines;• Manage the deduction and calculation of taxes, pension contributions and other statutory deductions and payments to ensure that they comply with contractual and statutory regulations;• Manage the timekeeping function to ensure timely and accurate recording of labour hours worked;• Manage the processing of payroll transactions within the ERP system including labour and man-hour allocations;• Provide support to the HR Department for the communication of financially-related payroll issues to staff;• Provide payroll information to other departments as required (within confidentiality limits defined by management);• Manage payroll tax, pension and other payroll-related audits;• Maintain the confidentiality and integrity of the payroll function.ERP System and Financial Procedures and Controls:• Actively participate in the development and improvement of the ERP system;• Actively participate in the development of financial reporting in the ERP system to meet company requirements;• Support the Financial Controller to develop financial procedures and monitor compliance;• Support the Financial Controller to develop and monitor financial controls to prevent and detect fraud and error both within and outside of the ERP system.Finance staff:Work with the Financial Controller to:• Ensure that staff are properly trained and supervised to meet the requirements of their positions;• Assess performance on a regular basis to identify deficiencies, improve performance and develop staff;• Lead, motivate and provide direction to staff.HSE:• Pro-actively support a strong safety culture within the company.
Key Interfaces• Treasury personnel, Finance Projects and Planning personnel, Commercial personnel, Supply Chain personnel, Vendors, Statutory bodies, External auditorsReports to:• Financial Controller• Qualified accountant• Wide experience of working with ERP/Accounting software• Excellent computer skills, including Microsoft Office applications• Strong communication, interpersonal and leadership skills• Experience of leading a finance team• Ability to process complex financial data and communicate in a clear, concise mannerLagos – Lagos, LA NG (Primary)
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