Background
Posted in Abuja (UNODC Country Office in Nigeria) this individual will be responsible for ensuring effective execution of financial services and processes with respect to the project and other projects, as required in a transparent and accountable manner in accordance with UN rule and regulations, UNODC financial requirements, as well as the applicable EU and UNDP rules and practices. The Finance and Administrative Associate will be expected to promote a client-oriented approach consistent with applicable UN, UNODC UNDP, and UN requirements. S/he will work in close collaboration with the Finance Officer and projects personnel and with the EU and UNODC HQs personnel to ensure full compliance with applicable rules and regulations and to resolve any quagmires that arise. Within this framework, s/he will have the following duties and responsibilities:
Duties and Responsibilities
The duties and responsibilities of the Finance and Administrative Associate will consist of the following:
Ensure implementation of operational strategies, finance business process mapping and elaboration of content of internal Standard Operating Procedures (SOPs), and preparation of agreements in consultation with direct supervisor and project personnel;
Adapts process and procedures to ensure full compliance with UN, UNODC, UNDP and EU rules, regulations, financial record, reports and audit requirements, and internal controls
Ensures administration of budget and functioning of the optimal cost-recovery system
Provide accounting and administrative support to the Finance Unit and performs other financial functions as required
Ensure proper cash management, including assistance to the Finance Officer in managing and disbursing cash
Ensure facilitation of knowledge building and knowledge sharing including organizing raining, synthesizing lessons learnt and best practices, and contributions to knowledge networks and communities as appropriate
Perform additional tasks especially in reference to the overall management and administration of the Office, as may otherwise be assigned
Competencies
Professionalism:
Sound knowledge and understanding of concepts and approaches relevant to budgetary and financial management; demonstrated knowledge of database administration; extensive knowledge of the Financial Rules and Regulations of the United Nations as well as familiarity with UN policies and procedures as they relate to programme budgeting and financial administration; demonstrates the values of the United Nations, particularly integrity, in daily activities and behaviours; shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Accountability:
Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable
Client Orientation:
Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.
Teamwork:
Proven interpersonal skills and the ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity. Works collaboratively with colleagues within and outside of UNODC to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning& Organizing:
Able to establish priorities and to plan, coordinate and monitor work while prioritizing competing demands; able to work on tight deadlines; knowledge on how to develop clear goals that are consistent with agreed strategies; foresees risks and allows for contingencies when planning; monitors and adjusts plans and projects as necessary; uses time efficiently.
Education: Secondary Education, with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement
Work Experience: A minimum of six years of progressive experience in finance, administration, budget, business administration or related field is required. Experience in budget preparation, budget monitoring and analysis are required. Experience in project or programme management of development or humanitarian projects is also required. Experience in general trust fund management or financial management in an international or national institution is desirable. Experience in the usage of computers and office software packages (MS Word, Excel, and Power Point). While experience in the UN ATLAS and ProFi systems will be considered a plus
Languages: English and French are the working languages of the United Nations Secretariat. Fluency in English, with excellent drafting skills, is essential. Knowledge of other main languages in Nigeria would be an advantage.
Other Skills: Up-to-date knowledge and practical experience of auditing approaches and practices, especially of public institutions is desirable.
United Nations Considerations:
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.
No fee:
The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicant’s bank accounts. The United Nations is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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