Main purposeExecute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.Job Description
Execute administrative and legal related tasks, under supervision of the Administrator Manager, checking payroll calculations and updating personal files in order to ensure accuracy, compliance and on time payments.
Implement cash management procedures in order to ensure the highest control and security, and ensure cash availability.
Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
Update Social security Tax office employee files in order to meet legal requirements and duties.
Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
Follow up all expiring rental contract dates and inform the Administration Manager in order to leave enough time to arrange a renewal or look for some other alternative.
Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
Process the payment to suppliers and keep strict on all documentation involved, informing the administration manager of any sort of disparity.
Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
Make all administrative information available to the staff (posting, meetings, etc.)
Classify and prepare all accounting pieces as requested by the Administration Manager.
File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Administration Manager and/or the Accounting Manager (ACMA).
Support the Administration Manager in translating documents into local language. Assists the Administration Manager in meetings upon request.
REQUIREMENTSEducationDesirable finance, business or administration related diploma.Experience
Essential previous working experience of at least two years in relevant jobs.
Desirable experience in MSF or other NGOs in developing countries.
LanguagesEnglish Language language and local language essentialKnowledgeEssential computer literacy (word, excel, internet)Competencies
Results
Teamwork
Flexibility
Commitment
Stress Management
Work LocationContractUnlimited contract.RemunerationMonthly Gross salary of N251,200. (Two hundred and fifty one thousand two hundred naira only)
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Submit your CV, copies of qualifications and a cover letter with contact details to the MSF Admin’ Office in Abuja (No 26 Olu Agabi Close Life Camp) (“Application Box” at the Watchmen Desk). (WITH REF. FIN/HR ASSISTANT 2017)Applications can be submitted in person or by email to: msfocb-nigeria-recruitment@brussels.msf.orgPlease make sure to submit your application on or before this date.NB: only successful applicants will be called for interview.Notice: No monetary transactions, neither demands of favours in kind, nor other types of favouritism will be tolerated in the recruitment process. MSF reserves the right to refuse hiring of a candidate having benefitted from such acts. All illicit demands of these types may be pursued through the judicial system.
Apply via :
msfocb-nigeria-recruitment@brussels.msf.orgP
