Female Front Desk Officer Administrative Assistant System Analyst/IT Personnel

Details:

Responsible for handling front office reception and administration duties, including greeting guests, answering phones, handling company inquiries, sorting and distributing mail, also schedule meetings and make travel arrangement for executives.
Duties and Responsibilities
Keep front desk tidy and presentable with all necessary material (pens, forms, etc.)
Greet and welcome clients and guests
Answer inquiries and provide information to the general public, customers, visitors, and other interested parties regarding activities conducted at establishment and location of departments, offices, and employees within the organization.
Screen all incoming calls to answer or forward calls, providing information, taking messages, or scheduling appointments.
Perform administrative support tasks.
Receive letters, packages etc. and distribute them appropriately.
Prepare outgoing mail by drafting correspondence, securing parcels etc.
Monitor office supplies and place orders when necessary
Monitor office expenses and costs, receive payment and record receipts for services.
Organize and maintain files and records.
Act as a liaison between clients and executive staff.
Schedule appointments and maintain and update appointment calendars.
Take up other duties as assigned.
Qualifications and Skills
Applicant must have a HND or ND qualification. With a minimum of three (3) years’ relevant experience.
Familiarity with office machines (e.g. printer etc.)
Proficient in English (oral and written)
Proficient in the use of computers.
Strong communication and people skills
Good organizational, problem-solving and multi-tasking abilities
Customer service orientation
Must be willing to learn at all times
Applicant must be a resident of F.C.T. Abuja.