We are hiring a Fashion Admin/Operations Manager for a luxury design studio specializing in bespoke bridal wear, special occasion garments, ready-to-wear collections, and accessories tailored for every woman.
The ideal candidate will play a vital role in ensuring seamless coordination across departments, driving operational efficiency, and contributing to the growth of the business. We seek a highly organized and proactive professional dedicated to delivering exceptional quality and service.
Responsibilities
Administrative Management:
Oversee email correspondence, respond to client inquiries, and manage appointments, including fittings, consultations, and personal meetings.
Coordinate meetings, fittings, and photoshoots with clients and collaborators.
Maintain detailed records of client communications, orders, and project timelines.
Track inventory, manage supply orders, and coordinate vendor deliveries.
Ensure compliance with documentation, contracts, and regulatory requirements.
Supervise customer service responses, address client inquiries, and escalate issues when necessary.
Organize travel arrangements for events or fashion shows, including flights, accommodation, and transportation.
Maintain organized filing systems for business documentation, including contracts, client information, sketches, and design files.
Prepare reports, meeting notes, and materials for client meetings.
Provide timely reminders for key meetings, deadlines, and travel schedules.
Build strong relationships with repeat clients to encourage brand loyalty.
Uphold professionalism and confidentiality in all client interactions.
Project Coordination:
Monitor client orders, production schedules, and timelines to ensure timely delivery.
Facilitate communication between design, production, and logistics teams to streamline operations.
Financial Administration:
Manage invoicing, payment tracking, and expense oversight for client orders and studio operations.
Maintain accurate transaction records and assist with budget management.
Event and Photoshoot Coordination:
Assist in planning and executing fashion events, runway shows, and photoshoots.
Handle logistics, including venue bookings, model scheduling, and travel arrangements.
Operations Management:
Oversee production schedules to ensure timely completion of orders.
Supervise team workflows, ensuring alignment with deadlines and quality standards.
Act as a liaison between design, production, and logistics teams to improve process efficiency.
Recommend and implement operational improvements to enhance efficiency and cost-effectiveness.
Manage inventory control, including stock-taking, restocking, and material management.
Team Leadership:
Organize team meetings and track follow-up actions.
Foster a collaborative and supportive team environment.
Requirements
Bachelor’s degree in business administration or a related field.
1–2 years of experience in an administrative role, preferably within the fashion industry.
Strong organizational and time-management skills.
Excellent written and verbal communication abilities.
Proficiency in Microsoft Office Suite, Google Workspace, and other relevant tools.
Knowledge of fashion production processes and timelines.
Ability to multitask and excel in a fast-paced environment.
High level of discretion and confidentiality in handling sensitive information.
Strong problem-solving skills and attention to detail.
A passion for fashion and familiarity with current trends in bridal and womenswear is an advantage.
Apply via :
zurl.to
