Sep 28, 2018
Details:Main FunctionThe Facility Manager will be primarily responsible for managing the organisation’s facilities.Role ResponsibilityThe role would entail the management of facilities as well as store and inventoryFacility Management
Ensure the adequate and timely professional maintenance of the organisation’s facilities
Professionally liaise with and engage various service providers, vendors and contractors
Follow up on maintenance contract implementation; advice the Head, Corporate Management on all facility management matters and relevant procurement
Interface with user departments to determine and ascertain facility usage as well as requirements.
Keep accurate records of facility usage with detailed timelines
Monitor and evaluate services provided by contractors to ensure satisfactory performance
Follow through to ensure rectification of deficiencies in the services rendered by vendors and contractors
Work with the Head, Corporate Management to determine and document the department’s short term/ long term infrastructure/facility requirements
Ensure there is adequate security at all times and facilities are managed appropriately across all properties occupied by the organisation
Provide support in overseeing the coordination of all fleet activities and ensure the organisation’s fleet is optimally utilised
Ensure the re- organisation of current premises whenever the need arises
Manage all matters relating to the acquisition and or leasing of facilities to service the identified needs of the organisation
Plan best allocation and utilisation of space and resources for all buildings
Store and Inventory Management
Professionally handle all matters relating to stock and inventory management
Develop policies and procedures for store and inventory management
Understand and support store operations, policies and procedures
Maintain cleanliness and order of stock and inventory in the store
Maintain stock, supplies and inventories records and books
Order and receive stock and inventory supplies
Check received stock against invoices
Interface with user departments to determine stock needs and maintain stock levels
Keep the Master File Enquiry – for data related to products, vendor, pricing, etc., up to date
Ensure goods received are thoroughly checked and of the best standard to avoid inferior quality of goods and stock expiration where possible
Record inter store transfers between departments or between the organisation and its state offices
Generate reports related to purchase orders, goods receiving note, management reports, etc.
Management of Cleaners
Directly manage the organisation’s cleaners to ensure the professional execution of job duty as outlined below:
Ensure the adequate sweeping and mopping of floors
Ensure appropriate cleaning solutions are utilised to remove stains and clean floors and surfaces
Ensure windows, glass partitions, roof and surrounding premises are squeaky clean
Ensure artificial lawns, flowers and trees are adequately maintained
Ensure wax are applied to coat floors and buff
Ensure all furniture is dusted at all times
Ensure all restrooms are cleaned with the appropriate disinfectants, trash bins emptied consistently and bin lining replaced
Ensure supplies are consistently restocked in rest rooms and other designated areas
Ensure proper labelling, dilution and use of all cleaning chemicals
Maintain janitorial equipment in a clean, safe and operable condition
Perform routine maintenance checks on every aspect of the facility
Manage the attendance and movement log of the cleaners
Generate relevant reports related to management of the cleaners
Perform other duties as assigned.
Knowledge and Competencies
In depth professional knowledge of facility management principles and techniques
Must be IT literate, proficient in the use of Facility Management software and MS Office packages
Proficiency in the use of Inventory Management Software
Ability to interact effectively with individuals of varied backgrounds and skill levels
Must be able to work well under pressure both independently and as part of a collaborative team
Excellent oral and written communication skills
Excellent planning and organisational skills
Negotiation skills
Time management skills
Analytical and problem solving skills
Behavioural Qualities
Excellence and quality oriented
Remarkable attention to detail and the ability to multi-task with constricted deadlines
Must be self-motivated, proactive and efficient, with good judgment
Ability to work in a dynamic and fast paced environment
Must be flexible and able to adapt quickly to changing priorities
Qualifications and Experience
A Bachelor’s degree in the Social Sciences or in a related field
A minimum of 2 years relevant work experience in a similar position
Professional certification in Facility Management is a major advantage
Apply via :
Interested candidates should mail their CVs with “Facility Manager” as the subject of the mail. Only shortlisted candidates will be contacted.
https://www.myjobmag.com/job/105498/facility-manager-domeo-resources-international-dri