Job Description
The Facility Manager is responsible for the day-to-day operational management of the facility through implementation of policies, procedures and programs required by the client and the company.
The ultimate goal is to assure a well managed well maintained property or portfolio of properties with emphasis on positive and timely response to the concerns and needs of the clients occupying the property.
Responsibilities
Conduct periodic unannounced property inspections on weekends, nights and early mornings to determine the performance of key service providers, i.e. janitorial service, landscaping, security, technician/handyman services, etc.
MBWA – Manage by walking around.
Involvement and input required with the Portfolio Manager for the selection of service providers.
Assure full compliance of all service providers with property specifications and standards.
Responsible for daily inspection and supervise Preventive Maintenance plans for the following:
Oversee the correction of maintenance issues that relate to the interior space and exterior of the building, as applicable.
Manage property to identify, prevent, address, and eliminate all environmental, health and safety issues.
Conduct regular periodic fire and life safety inspections.
Provide for records destruction services as needed to protect proprietary information.
Monitor utility usage and make adjustments in usage patterns to minimize costs.
The building including ceiling, walls, floors, windows, etc.
The generators
All offices within the building
The premises grounds including the parking facilities.
Sanitation with a strong focus on the toilets.
Possible annex locations within the facility.
Provide project management services for small projects as directed by management:
Additionally, the Facility Manager is involved and serves as a resource for all interior planning, furniture reconfiguration and internal moves of the clients.
Conduct periodic property review to prepare and maintain plans for handling major storms, security risks and other extraordinary events.
Maintain liaison relationship with Landlords or Landlord Representatives.
Review and understand Leases.
Produce monthly reports, including an operations summary of completed and planned operations activity.
Assist Project Management and Engineering, Design and Construction personnel – Protect the property.
Provide for the provisioning of administrative / office services as needed by client occupant organizations.
Client Relations:
Respond positively and promptly to daily client needs.
Assure consistent approach to addressing client needs.
Lead Team meetings.
Conduct periodic customer surveys.
Advise clients of fire hazard and regulatory compliance requirements in your workspace.
Financial:
Contribute to the preparation of annual operating budgets and implement the day-to-day management of the facility within the parameters of the budget.
Receive, review, code and sign supplier invoices.
Site Float Management
Develop capital requirements and budget as required.
Maintain ongoing communications with head office Accounts Department and appropriate Accounting Manager.
Administration:
Provide services and contact information updates required.
Supervise and direct the work of assigned employees/contract staff.
Annual review of staff performance.
Ensure compliance with all training activity and schedules for subordinates and team members, working within the Company policies and procedures.
Keep emergency contact lists up to date and distributed to the necessary people, i.e. immediate managers, security.
Maintain emergency procedures.
Maintain fire safety plans.
Requirements
Strong interpersonal/Communication skills
Diplomatic, tactful, discreet, flexible, resourceful, dependable,
Good Reporting and administrative writing skill
Problem solving and conflict management
Customer service-oriented
Attention to detail and accuracy
Information gathering and information monitoring
Apply via :
workable.com
