Job Description
Initiate and coordinate the implementation of approved administration policies and procedures
Ensure the office premises in all Terragon Holding’s locations are hazard free for all employee and clients, to ensure no litigation or any such associated issues arise for Terragon
Identify and advise management on analysis of the demand/forecasts on office space, work tools, and other procurement needs of the different units or departments
Ensure an atmosphere of cordiality and effective conflict management process
Develop and implement facility Maintenance policy for staff
Ensure proper maintenance of company machineries and assets (company pool vans, generators, fleet) servicing, fault calls and repair.
Carry out daily checks on company machinery and report faults or maintenance issues if need be. Ensure all company machinery are serviced when due, and prompt repair carried out when the need arise.
Notify in writing, any loss and or damage to the company machinery, property or assets
Design and implement processes for Fleet/pool management
Ensure necessary licenses and permits are renewed as at when due – normally half yearly and yearly
Ensure the purchase of quality and good measure of fuel for company plant/generators.
Ensure uninterrupted services and prompt payment of bills (electricity, diesel, telephone, internet, and water consumption bills) and insurance premiums. Ensure prompt renewal of insurance premiums on office assets
Oversee the process of making insurance claims, as the need may arise
Ensure necessary renewals are made before expiration of rent.
Ensure necessary renewal notice is collected from Landlord/Agent.
Take part in negotiations with Landlord/Agent on any increase in rent and other charges as it affects the company.
Ensure necessary official rent receipt are taken for record purpose.
Oversee the sourcing, procurement and distribution of Office Equipment and supplies used in the running of day-day operations
Approve requisitions for equipment, materials, and supplies within limits of the budget
Ensure necessary office stationaries are supplied to staff as requested, in a timely manner and in compliance with requisition processes
Keep proper inventory of Office consumables, ensure optimisation and minimise wastage
Assist in developing processes to ensure effective education and training of staff on safety and health measures
Support in developing the processes aimed at reducing exposure to work place hazards
Facilitate employee health awareness programmes
Assists staff members with travel arrangements, lodging, and meal planning as needed.
Provide detailed itinerary for staff travels
Ensure approvals for travel and accommodation have been obtained.
Negotiate travel supply arrangements with agency or agencies and liaise to ensure service levels are maintained
Manage client relationship with 3rd party service providers such as: suppliers, vendors etc. to ensure value for money , guided by defined service level agreements and standards
Supervise the activities of essential support services such as mail management and dispatch, cleaning, catering, security, waste disposal, official residences, archiving, recycling etc. in a cost efficient manner.
Requirements
Minimum of B.Sc. in Business Administration or a related field.
1 -2 years’ experience as an Administrative Officer in an ICT/Service provisioning environment
Excellent observation skills
Good organizing, multi-tasking and negotiation skills
Ability to deal with ambiguity, tight timelines, multiple priorities in a fast-moving, constantly changing environment
High degree of professionalism, maturity and confidentiality
Very good interpersonal and presentation skills
Highly developed, demonstrated teamwork skills
Strong oral and written interpersonal skills
Problem Solving skills
Administrative skills
Cost and quality control skills
Proficiency in filing and record keeping
Facilities management competency
Vast knowledge of vehicle maintenance
Competency in contract and service level agreement management
Procurement and market intelligence competency
Quality Management competency
Applicants should forward their CV’s to: careers@terragonltd.com
Apply via :
careers@terragonltd.com
