Job Description
Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal candidates are considered first-tier candidates.
Context
The incumbent will be responsible for carrying out procurement and logistics functions in accordance with IOM’s regulations, rules and procedures.
Responsibilities
Follow local procurement procedures and IOM’s procurement policy and other related regulations and procedures.
Provide support, advice, and assistance in procurement of goods/services for the Mission.
Undertake the day-to-day operation of the following services:
Receive Purchase Request Form (PRF) and verify that all necessary information concerning specifications, justifications, WBS and expected delivery dates are correct
Identify potential vendor and issues Request for Quotations (RFQ)
Assist with the evaluation and comparison of the quotations on Bid Analyses Sheet (BAS); and recommend to the relevant requester. Award orders to the selected vendors who can meet the specification at their best offer
Prepare Purchase Order (PO) inclusive necessary information on asset codes, specifications, quantity, prices, delivery dates, payments, and vendor contact details
Receive and inspect goods/services according to PO specifications and that all goods are in good condition; and assist onward delivery to destination as required
Ensure all related supporting document are complete and verified
Prepare Payment Request. Submit and follow up with finance
Obtain approvals as required by the matrix
Properly record and indicate the above process in PRISM as required
Make copies of procurement and logistics documents
Follow up purchase orders status and keep requester informed of estimated time of delivery or any changes that may affect or modify the pre-determined delivery condition
Perform other related duties as may be required
Qualifications
Education
Bachelor’s degree in Business Administration, Procurement and Logistics or a related field from an accredited academic institution with two years of relevant professional experience.
Experience
Minimum 2 years relevant experience in a similar position, with specific focus on logistics and procurement in medium-large scale complex emergencies and inventory stock / supply chain management.
Comprehensive knowledge of the different elements of the supply chain in humanitarian context.
Previous experience in conflict affected areas/natural disaster areas with limited infrastructure.
Skills
Ability to work under time constraints and deadlines in challenging settings.
Ability to work in multicultural and multiethnic environments.
Analytical, communication, interpersonal and advocacy skills.
Apply via :
fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com
