Job Summary
The Executive Secretary will ensure efficient administrative support to the Foundation; first point of contact for the foundation.
The Executive Secretary will be responsible for coordinating all forms of communication on behalf of the foundation.
The position reports directly to the Chairman of the board of trustees.
He/she will be responsible for all day-to-day communication and activity of the foundation.
Job Function
Draft correspondence, speech writing, edit and finalise documents as required.
Manage the diary of the Foundation
Maintain the Administrative Systems
Organise and coordinate all meetings on behalf of the foundation
Organise workshops and conferences including invitations
Respond to general enquiries relating to the Foundation.
Oversee all communication to and from the foundation.
Conduct research on assigned duties and prepare reports.
Handle all appointments of the foundation and constantly issue reminders accordingly.
Secretary to the board of trustees (BOT); coordinate and handle all communication regarding BOT meetings and activities.
Maintain and update the Foundation’s website.
Preparing monthly reports.
Carry out other tasks as requested by the chairman of the board
Requirements
B.Sc. in Business Administration/ Office Management
At least 5 years post-qualification experience in related field
A minimum of two years’ relevant work experience
Excellent management and communication skills
Excellent analytical and communication (verbal and written) skills
Ability to exercise discretion in dealing with confidential or sensitive matters
Ability to prioritize and manage own workload amid conflicting demands and busy work periods
Ability to work independently with minimal supervision
Excellent interpersonal skills and ability to work with people from diverse culture
Dynamic and self-motivated character; willingness to up skill as required by the tasks to be performed
Proficiency in contemporary word and data processing software
Not more than 35 years.
Interested and qualified candidates should send their Resume and Application letter to: jokea@baaconsult.com.ng
Apply via :
jokea@baaconsult.com.ng
