Executive Secretary

Reporting Line: Governing Council
Supervises: Administrative Officer
Job Categorization Level: Manager Level Job Objective To ensure proper management of the Association and Governing Council’s documentation.
To provide administrative support to the Governing Council to ensure fulfilment of its mandate
To ensure that the Association is well represented among other similar Association s locally and internationally
To coordinate Council and Committee(s) meetings Roles and Responsibilities Responsible for writing and keeping Association records, books, and ensuring that proper proceedings of the Governing Council are maintained
Arrange, attend and take minutes of Governing Council and Committee Meetings
Support the Governing Council, in evaluating membership recruitment and engagement strategy
Liaise with banks’ senior officials and directors on behalf of the Association
Liaise with similar organizations both locally and internationally
Assist in the development of the strategy and policies for the Association
Generate income for the Association
Manage the Board director level programme(s) for the Association
Manage and maintain budgets
Assist Council members with the preparation of technical/research papers for presentation to diverse audiences
Conduct research and compile data to support the work of the Council
Prepare proposals for consideration by the Council
Set-up and oversee administrative policies and procedures for the Association
Implement the corporate strategy of the Association
Manage the Association’s relation with Senior Officials of the Banks.
Responsible for the management and administration of Human Resources functions in the Secretariat
Supervise support staff – staff development, coaching, etc
Assist in Media publicity and management regarding the Association’s activities, press releases and other events. Organizes President’s media interviews and coordinate the media coverage and reporting of Association special events, including forum, seminars and business luncheons. Also circulate press releases and other important information to media houses, both print and electronic for reporting purposes
Organize the Association’s events and other activities.
Coordinate courtesy visits by Association
Create and maintain a databank of Association key stakeholders
Participate actively in the internal publication of the Association ’s magazine named ‘The Nigerian Bank Director’, as Head of the Editorial Team
Ensure compliance with statutory regulations
Liaise with company auditors, tax consultant, company secretary & other third parties, for filing annual returns with CAC, pension administration, tax matters, etc
Plan and coordinate the Association ’s Annual General Meeting
Manage the insurance policies of the Association
Other duties as assigned by the Governing Council Key Performance Indicators
Time taken in sending meeting notices and papers
Quality of work submitted to Governing Council
Amount of rework required on work submitted Qualifications and Key Skills
Minimum of 10 years experience
First degree in Law or business related fields
Masters’ degree is an advantage
Experience in developing and managing high network relationships
Self-starter with a keen focus on meticulous follow through
Excellent written and oral business communication skills
Abilities:
Adaptability
Leadership.
Advisory Capacity
Problem Solving Ability.
Analytical and evaluative skills.
Resource Optimization.
Organization Ability.
Service-oriented.
Building and team coordination.