The Role
We are seeking a detail-oriented and highly organized Executive Assistant to support our CEO.
In this role, you will act as a trusted partner to the CEO, ensuring seamless coordination of their daily activities and driving efficiency in managing tasks.
The ideal candidate is proactive, thrives in a fast-paced startup environment, and possesses excellent communication skills.
This position plays a vital role in supporting Waza’s growth journey.
We are excited to know you if you can handle:
Calendar Management: Coordinate and manage the CEO’s schedule, ensuring all meetings and appointments are organised and optimized for productivity.
Meeting Preparation: Prepare agendas, briefs, and materials for meetings. Attend meetings, take notes, and track follow-ups to ensure action items are completed on time.
Travel Coordination: Arrange travel plans, including booking flights, accommodations, and ground transportation, and provide detailed itineraries.
Communication Support: Serve as a point of contact for internal and external stakeholders, ensuring clear and timely communication. Draft and review emails, presentations, and reports.
Project Assistance: Collaborate on special projects and initiatives, helping the CEO execute key priorities efficiently.
Administrative Duties: Handle expense reporting, document management, and other administrative tasks to ensure smooth daily operations.
Confidentiality: Maintain strict confidentiality regarding all company matters and sensitive information.
What your typical day looks like
Your day begins with reviewing the CEO’s calendar and preparing for upcoming meetings.
You ensure all materials for the day are in order, attend a strategy meeting to take notes, and follow up on action items.
Midday, you might liaise with internal teams to support an ongoing project or coordinate with an external partner for an upcoming event.
The day ends with consolidating the CEO’s tasks for the next day and ensuring seamless communication between teams.
You might be an excellent fit if you have
A Bachelor’s Degree or equivalent experience in a related field.
3+ years of experience as an Executive Assistant, preferably in a startup or fast-paced environment.
Exceptional organizational skills and attention to detail.
Excellent verbal and written communication skills.
The ability to multitask, prioritize, and manage time effectively.
Proficiency in tools such as Microsoft Office Suite, Google Workspace, and project management software.
A proactive mindset with the ability to anticipate needs and solve problems.
A strong sense of discretion and professionalism.
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