Our Client, a leader in the Healthcare sector is currently looking to fill the role of Executive Assistant to the CEO. Our Client’s success is based on it’s great people, great values and a winning corporate culture that brings about a driven and committed workforce.Job DescriptionReports To: The CEODuties/Responsibilities:
Pro-active planning and management of the CEO’s time and diary appointments to enable the CEO focus on delivering strategic objectives and business goals
Act as the central contact point for the CEO, screening telephone calls, enquiries and requests and handling them where appropriate.
Ensure that decisions and work is appropriately delegated in the absence of the CEO
Review and attend to correspondence (all forms) and communicate on behalf of the CEO
Complete administrative and project related work delegated from the CEO
Represent the CEO in a professional manner to internal and external clients
Organize all travel logistics for the CEO as required
Provide back-up administrative support to other members of the Senior Management team where other staff are on leave
Coordination of Board Meetings dates and attendances including compilation and distribution of Board packs
Ensure appropriate venue and equipment booking for events including refreshments where appropriate
Liaison with the Board Members/Directors where approvals and signatories are sought by the CEO on behalf of the business.
Set up and maintain annul calendar of meetings and events across the business.
Ensure the CEO is well prepared and has relevant documentation for meetings.
Prepare and distribute agendas, pre-reading papers and rooms for meetings.
Accurately record minutes of various meetings and distribute to relevant parties in a timely manner.
Manage the practical and administrative requirements for organizational events as required.
Qualifications
A good degree in a relevant field with at least 5 years of proven experience providing executive support in a structured organisation.
Experience in the retail industry or in a fast growing company is an advantage
Skills/Competencies:
Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners.
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Able to see the big picture and provide useful and strategic advice and input across the company and on the executive team.
Creative and critical thinker with high attention to detail
Strong analytical and problem solving skills
Highly professional and ethical with ability to maintain confidentiality
A strong change agent and communicator
Excellent people management and development skills
Possess excellent leadership and business partnering skills to achieve results through organisational resources
Demonstrated process improvement skills.
Familiarity with all Microsoft packages.
Additional InformationCompensation & Benefits
N3m – N4m (Gross Annual Income)
Medical Insurance
Pension Contribution
Group Life Insurance
Telephone Allowance
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