Job DescriptionThe executive assistant will provide high-level administrative and executive support to the Founder & CEO by conducting research, preparing reports, handling special projects & information requests, preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.Key Elements of the role
Report to the Founder & Chief Executive Officer
Pro-active plan and manage the CEO’s time and appointments to enable the CEO focus on delivering strategic objectives and business goals
Work in line with the CEO’s work habits and preferences
Act as the central contact point for the CEO, screening telephone calls, enquiries and requests and handling them where appropriate
Ensure that decisions and work is appropriately delegated in the absence of the CEO
Review and attend to all forms of correspondence and communicate on behalf of the CEO
Complete administrative and project related work delegated from the CEO
Represent the CEO in a professional manner to internal and external clients
Organize all travel logistics for the CEO as required
Provide back-up administrative support to other members of the Senior Management team where other staff are on leave
Coordination of Board Meetings dates and attendances including compilation and distribution of Board packs
Ensure appropriate venue and equipment booking for events including refreshments where appropriate
Act as a liaison with the Board Members/Directors where approvals and signatories are sought by the CEO on behalf of the business
Set up and maintain annual calendar of meetings and events across the business
Ensure the CEO is well prepared and has relevant documentation for meetings
Prepare and distribute agendas, pre-reading papers and rooms for meetings
Accurately record minutes of various meetings and distribute to relevant parties in a timely manner
Manage the practical and administrative requirements for organizational events as required
Desired Skills & Experience
A good degree in a relevant field with at least 5 years of proven experience providing executive support in a structured organisation
Experience in the retail industry or in a fast growing company is an advantage
Excellent poise, presence, and presentation skills
Very strong interpersonal skills and the ability to build relationships with stakeholders, including Board of Directors, Senior Management Team and external partners
Strong organizational and analytical skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability
Able to see the big picture and provide useful and strategic advice and input across the company and on the executive team
Highly professional and ethical with ability to maintain confidentiality
A strong change agent and communicator
Excellent people management and development skills
Possess excellent leadership and business partnering skills to achieve results through organisational resources
Demonstrated process improvement skills
Ability to coordinate external partners
Self-starter with mature analytical skills and ability to work under pressure
Innovative and forward thinking, with a track record of executing new ideas
Excellent organisational skills
Good negotiation and persuasion skills
A good working knowledge of Microsoft Office tools such as Word, Outlook and Excel
Compensation & Benefits
N2m – N2.4m (Gross Annual Income)
Medical Insurance
Pension Contribution
Telephone Allowance
Interested candidates who meet the minimum requirements should send a one page summary of their most significant achievements along with an application letter, a detailed CV and copies of relevant credentials by clicking the Apply Now
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