Job Description
Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship.
The Executive Assistant serves as the primary point of contact for internal and external matters pertaining to the Office of the CEO.
The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive meetings and external relations efforts.
The Executive Assistant must be creative and results-driven.
The ideal individual must possess strong written and verbal communications, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.
The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Roles and Responsibilities of Executive Support
Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.
Plans, coordinates and ensures the CEO’s schedule is followed and respected. Provides “gatekeeper” and “gateway” role, creating win-win situations for direct access to the CEO’s time and office.
Communicates directly, and on behalf of the CEO with clients and business partners.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Works closely and effectively with the CEO to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a “barometer,” having a sense for the issues taking place in the environment and keeping the CEO updated.
Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO’s ability to effectively lead the company.
Prioritizes needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
Assists board members with travel logistics.
Maintains discretion and confidentiality in relationships with all board members
Participates as an adjunct member of the Executive Team including assisting in scheduling meetings, attending all meetings and take minutes.
Assists in coordinating the agenda of senior management team meetings and off-sites, and all staff meetings
Follows up on contacts made by the CEO and supports the cultivation of ongoing relationships.
Required Skills
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to details.
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners.
Expert level written and verbal communication skills
Demonstrated proactive approaches to problem-solving with strong decision-making capability.
Emotional maturity.
Highly resourceful team-player, with the ability to also be extremely effective independently.
Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response
Demonstrated ability to achieve high performance goals and meet deadlines in a fast paced environment.
Forward looking thinker, who actively seeks opportunities and proffers solutions.
Education and Experience Requirements
Bachelor’s degree in Mass Communication or law required
Strong work tenure: 2 to 4 years of experience supporting C-Level Executives.
Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms.
Interested applications should send their CV’s to: hr@sunnetsystems.net
Apply via :
hr@sunnetsystems.net
