Job Description
Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
Maintaining comprehensive and accurate records
Performing major accounting duties
Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
Answering phone calls in a polite and professional manner
Welcoming visitors and identifying the purpose of their visit before directing them into the CEO’s office.
Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
Acting as the point of contact among executives, employees, clients and other external partners
Managing information flow in a timely and accurate manner
Conduct any research the executive needs
Problem solve any issues that the executive requests
Make travel and accommodation arrangements
Rack daily expenses and prepare weekly, monthly or quarterly reports
Oversee the performance of other clerical staff
Act as an office manager by keeping up with office supply inventory
Format information for internal and external communication – memos, emails, presentations, reports
Screen and direct phone calls and distribute correspondence
Organize and maintain the office filing system
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Accurately recording minutes from meetings.
Provide general administrative support.
Job Requirements
B.Sc in any related field
Must be female
Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent knowledge of MS Office Suite.
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communication skills
Discretion and confidentiality
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communication skills.
Interested and qualified candidates should send their CV to: hr@walexbizgroup.com using the Job Title as the subject of the mail.
Apply via :
hr@walexbizgroup.com
