Job Description
The company is seeking a high caliber Executive Assistant to support the Chief Executive Officer.
The position will ensure the Chief Executive’s office is run efficiently and professionally whilst maintaining an exemplary administration service.
Main duties and overall responsibilities
Provide comprehensive support to the Chief Executive Officer, and assist in their day to day operations
Extensive and complex diary management
Monitor the inbox and deal with incoming and outgoing correspondence in a proactive, professional and timely manner (follow up on replies, recommend action to be taken, draft responses, and filter to appropriate people)
Co-ordinate extensive and complex international travel including preparation of itineraries and collation of documentation
Produce all types of documentation including preparation of materials in advance of regular key meetings
Recording, transcribing and distributing minutes of various meetings as required
Organize all logistics for complex meetings, conferences and events, liaising with internal/external parties
Preparing correspondence on behalf of the Chief Executive Officer, including formatting and producing typed letters and memos
Manage a high-volume workload proactively to a consistently high standard, by setting priorities, objectives and target dates
Using process improvement approaches to all aspects of work; identifying and implementing efficient administrative practices and anticipating future support needs
Project management of complex, global admin related tasks and events across different time zones
Being knowledgeable about the company systems and processes to be able to work quickly and effectively
Desired Skills and Experience
Bachelor’s Degree in Business Administration, Legal or similar field of study
Experience supporting Senior Executives, ideally within a large company
Must have excellent command of English Language
High attention to detail
Excellent grammar and spelling
Ability to handle sensitive and confidential information in a discreet manner
Must have advanced Office, Word, Excel and PowerPoint skills
Experience of formal minute taking
Excellent organisational and administrative skills with the ability to plan ahead
Strong interpersonal skills and ability to deal with individuals of any level
A self-starter, able to prioritise workload
A flexible approach to work
Ability to work to deadlines and can assimilate information/instructions quickly
Strong team ethic and collaboration skills
Ability to demonstrate initiative.
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