Job Summary:
We are seeking a highly organized, proactive, and detail-oriented *Personal Assistant/Executive Assistant* to provide comprehensive support to our executive. The ideal candidate will be a trusted partner, capable of managing both professional and personal tasks with discretion, efficiency, and a positive attitude. This role requires exceptional communication skills, the ability to multitask in a fast-paced environment, and a commitment to ensuring the executive’s time and priorities are optimized.
Key Responsibilities
Administrative Support:
Manage the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
Coordinate and prioritize incoming requests, ensuring the executive’s time is used effectively.
Prepare and organize documents, presentations, and reports for meetings and presentations.
Handle confidential information with the utmost discretion and professionalism.
Act as the primary point of contact between the executive and internal/external stakeholders.
Communication and Coordination:
Draft, proofread, and edit emails, memos, and other correspondence on behalf of the executive.
Screen and manage phone calls, emails, and other communications, responding or redirecting as appropriate.
Facilitate clear and timely communication across teams and departments.
Attend meetings, take minutes, and follow up on action items as needed.
Project Management:
Support the executive in managing key projects, ensuring deadlines are met and deliverables are achieved.
Conduct research, compile data, and prepare reports to assist in decision-making.
Track and follow up on action items, ensuring progress is made on priority initiatives.
Qualifications:
Education:Bachelor’s degree in Business Administration, Communications, or a related field (preferred but not required).
Experience:
3+ years of experience as an Executive Assistant, Personal Assistant, or in a similar role.
Experience supporting C-level executives or high-profile individuals is a plus.
Skills:
Exceptional organizational and time-management skills.
Strong written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools (e.g., Google Workspace, Slack, Trello).
Ability to multitask and prioritize effectively in a fast-paced environment.
High level of discretion and professionalism when handling confidential information.
Proactive problem-solving skills and a “can-do” attitude.
Flexibility to adapt to changing priorities and schedules.
Interested and qualified candidates should forward their CV to: recruitment.anthony@greenspringsschool.com using the position as subject of email.
Apply via :
recruitment.anthony@greenspringsschool.com
