Department: Operations/Transport Business Unit
Reports To: Executive Director of Operations
Job Summary:
The Executive Assistant will provide high-level administrative support to the Executive Director of Operations, ensuring efficient workflow and timely communication within the department. This role also encompasses responsibilities as a Data Entry Officer for the transport business unit, where the candidate will handle the accurate input and maintenance of data crucial to business operations and reporting.
Key Responsibilities:
Executive Support
Manage the Executive Director’s calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare and review correspondence, presentations, and reports on behalf of the Executive Director.
Act as a liaison between the Executive Director and internal/external stakeholders, ensuring clear and prompt communication.
Assist in organizing and coordinating meetings, including preparing agendas, taking minutes, and following up on action points.
Maintain the confidentiality of sensitive information and manage document control within the department.
Data Entry & Management
Accurately input, update, and maintain data relevant to the transport business unit, including trip records, expense reports, and client information.
Verify the accuracy of data received from various sources and resolve discrepancies.
Generate periodic reports and summaries for management to support decision-making and compliance with operational metrics.
Work closely with team members in the transport business unit to streamline data entry processes and enhance data quality.
Maintain up-to-date records of all assets, maintenance activities, and operational supplies within the Transport unit.
Administrative Support
Coordinate with HR and other departments for the onboarding of new hires within the operations unit.
Support the department in planning and executing projects, managing budgets, and tracking progress.
Interested and qualified candidates should forward their CV to: humanresources@fatgbemsgroup.com using the position as subject of email.
Apply via :
humanresources@fatgbemsgroup.com