Job Summary
The Executive Assistant to the Managing Director (MD) will be responsible for performing a variety of administrative and office support tasks to ensure the efficient operation of the organization. The role requires excellent organizational skills, discretion, and the ability to manage multiple responsibilities in a fast-paced environment.
Job Details
Provide comprehensive administrative support, including preparing and reviewing emails, drafting memos, and handling communications on behalf of the MD.
Screen and prioritize incoming calls, exercising discretion in handling sensitive information.
Proactively coordinate, monitor, and manage the MD’s appointments and diary, prioritizing critical matters and ensuring smooth scheduling.
Arrange and oversee complex domestic and international travel plans.
Maintain a professional reception area, ensuring efficient telephone and mail communications internally and externally.
Handle document management tasks, including transcription, proofreading, filing, organizing, scanning, copying, and faxing.
Manage the MD’s personal itinerary, including scheduling meals and refreshments, coordinating personal visits, and managing family celebrations and events.
Oversee the efficient operation of the MD’s office, ensuring adherence to approved budgets and maintaining adequate office supplies and equipment.
Process invoices and expense claims for the MD, ensuring compliance with policies and timely processing.
Collate and analyze data to prepare reports, presenting findings, analyses, and actionable recommendations to the MD.
Address information requests, collaborate on projects, and produce statistical and ad hoc reports to support the MD’s goals.
Conduct market and industry research, maintaining a robust database of relevant data for strategic use.
Foster a culture of excellent customer service in alignment with the MD’s objectives.
Support officers in organizing and coordinating internal and external meetings or events, ensuring seamless execution.
Record and distribute minutes of meetings as needed.
Safeguard clients’ and organizational confidentiality at all times.
Lead and coordinate ad hoc projects and initiatives as assigned by the MD.
Requirements
Bachelor’s degree in Business Administration, Management, or a related field.
Proven experience as an Executive Assistant or in a similar role supporting senior executives.
Excellent organizational and time management skills with a keen attention to detail.
Strong verbal and written communication abilities.
Ability to manage sensitive information with discretion and professionalism.
Apply via :
norrenberger.seamlesshiring.com
