Executive Assistant

Location in

Company Type : N / A

Experience of

Criteria in Full Time

Application Deadline Posted: Oct 10, 2018

Oct 21, 2018

Job Description

Coordinate and manage executives calendars for appointments, meetings and conference
Event planning and coordination for major activities
Vendor management – vetting and uploading vendor on tool after being approved
Procurement Services – liaising and negotiating with vendor for the best price possible for requisition
Prepared and designed memos, minutes of meetings, presentations and general correspondence
Effectively organized logistics for the day to day running of the organization
Seamless and satisfactory execution of meetings – Annual management retreat, monthly management meetings, brown bag sessions, and other meetings – online or location based
Arranged conference calls, video conferences or data conferences occasionally involving a global audience
Provided telephone support – also act as executives’ representative to independently hand calls
Management of guests, staffs, security guards, office assistance, drivers and vendors Administrative, Secretarial for the organization
Consistently ensured high quality business support in line with my Executive’s
expectations in terms of routine and non-routine administrative tasks to free up executive’s time
Professionally manage complex calendar/diary activity, including coordination of appointments for my Executive as well as extensive rescheduling of meetings
Administrative, Secretarial and Recruitment Support for the organization
Effectively coordinate travel arrangements with multiple destinations and changes in a cost effective manner. Support with travel documentation and procedures (itineraries, visa/passport procedures)
Sort paper-based and electronic mail, identify actions required and take action where appropriate
Develope an effective and efficient method for managing the CEO’s time and tasks
Prepare a range of routine/non-routine correspondence according to company guidelines.