Our Client is an oil & gas organization located on the Island of Lagos. Job Summary:The Document Controller is responsible for controlling the numbering, filing, sorting and retrieval of hard copy or electronically stored documentation produced by the different departments of the organization in a timely, accurate and efficient manner.Responsibilities & duties:
Receive documents and store hard copies/electronic copies. This may include drawings, receipts, approvals, reports and related information in an orderly manner, in line with policies and procedures.
Allocate and control the document numbering system for project works.
Work with care to ensure that all electronic and hard copy filing is accurate and is easily retrievable.
Respond in a timely manner to requests to retrieve information, information searches and general requests for support from project/department personnel.
Scan image, organize and maintain documents, adhering to the company’s document procedures; archive inactive records in accordance with the records retention schedule.
Accurately updates information as required; assist with file migrations and audits.
Assist Project Managers develop and maintain documents such as minutes of meetings, drawings, specifications, approvals and related items; coordinates with the Project Manager to ensure project progress status integration are stored for record purposes.
Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.
Ensure proper document control support is given to each project; produce and maintain Document Progress Reports to Project Managers.
Ensure all documentation provided is as required by the user department.
Perform document quality check in accordance to organizations document control procedures.
Perform file backup to ensure proper storage and archiving of electronic registers.
Responsible for training employees periodically on records management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
Any other task assigned from time to time.
Job Requirements:Education:
Bachelors degree in either of the following; Computer Science, Information Management, Business Administration or Library studies or similar courses.
Minimum of 5 years work experience in a similar role.
Skills & Competencies:
Ability to work independently; must be focused and carry out assigned tasks in a timely and accurate manner.
Must be detail-oriented, dependable and trustworthy since the role exposes the job holder to complex and sensitive documents.
Ability to prioritize, manages time well, multitask and troubleshoot.
Strong interpersonal, communication and customer service skills are also essential because the job holder will communicate with internal and external business partners.
Must be computer-savvy and well-versed in Microsoft Office suite and other relevant programs
Experience using a scanner is important; able to work in a fast-paced and deadline-driven environment.
Hands-on experience in document management roles in Engineering, Procurement and Construction/Oil and gas projects for at least 5 years.
Good command of written & spoken English and ability to prepare reports.
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Use the emails(s) below to apply Experienced candidates should forward CVs using ‘DC-Specialist’ or ‘PRAC1’ as subject of mail
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