Location: Maiduguri, Borno State Under the direct supervision of: Base Logistician General Objective
Under the supervision of the base logistician, s/he will oversee the functionning of the logistics department in Maiduguri, including the supply chain process and the management of the resources (equipment, good, premises, etc.)
Responsibilities and Tasks
He/she ensures a correct supply chain process in compliance with PUI procedures
He/she ensures the optimal use of the resources allocated to activities
He/she assist the Base Logistician in reporting and dissemination of information
He/She supervises the Procurement officer and the Logistic officer
He/she temporarily takes on the basic tasks of the base logistician in his/her absence.
Team Management:
He/She Supervises the activities of the logistics officer and procurement officer and supports the various logistics sections.
He/She assists the base logistician to ensure a good collaboration with the various services of the base of Maiduguri.
He/She participates to the recruitment process of the staffs under his/her direct supervision.
He/She supports the logistic staff in the fulfillment of their duties
He/She trains the staff under his supervision on logistic matters
He/She solves team conflicts, if any, and ensure team building
He/She conducts appraisals every six months for the staff under his/her supervision with definition and follow-up of clear objectives
He/She ensures that her/his operational team complies with PU internal rules (disciplinary management when needed).
Under the direction of the base logistician, he/she ensures a good communication, coordination and information level within the team through regular coordination meetings, formal reporting (or other if needed).
He/She implements and follows up internal safety and security rules/protocols for her/his team and transmits all safety and security information to his/her supervisor
Supply Management:
He/She supports the procurement officer in the update of price lists and supplier files
He/She ensures that PUI purchasing procedures and those from donors funding the programs are respected by the procurement staff
He/She establishes and update purchasing timelines, taking into consideration procurement plans, operation timelines and contextual and procedural logistical constraints
He/She supervises the preparation of purchasing documents and submit contracts to his/her supervisor
He/She participates in the drafting of call for tenders
He/She ensures that the selection of suppliers, negotiation of prices, respect of deadlines and delivery methods are conducted thoroughly by the procurement staff
He/She ensures that purchasing documents are complete and archived in line with PUI procedures
Vehicle Fleet Management:
He/She participates in the negociation of vehicle rental contracts
He/She ensures that the planning and execution of maintenance and repair work on vehicles
He/She establishes vehicle movement schedules
He/She ensures that all drivers have received general training and carry out regular testing
He/She ensures that drivers are aware of their obligation to adhere to PUI safety rules and procedures
He/She ensures that vehicle log books are in place and are used correctly
He/She ensures that all vehicles have accompanying administrative documents and that these are correctly filed and monitored
Equipment/Telecommunications/IT Management:
He/She performs a bimonthly verification and counting of assets and provides a written report to the supervisor.
He/She maintains a list of inventories of PUI’s assets and their rational use.
He/She optimizes distribution of materials according to task needs
He/She organizes the installation, safe-guarding and monitoring of materials
He/She ensures communication means are adequate and that they are regularly maintained
He/She ensures that PUI staff are trained to use correctly these communications means
He/She ensures the maintenance and correct use of IT equipment
Others:
In connection with the services concerned, ensure that the office and guest house are well maintained and functional.
He/She ensures that the contents of the hibernation kits are up to date and make the necessary purchases for their renewal.
He/She ensure the classification of all the logistical documents of the Maiduguri database
He/She ensures the quality of logistics monthly reports and their timely transmission
Required Skills Mandatory Requirements:
Language skills: Fluent in English, Fluent in Hausa
Knowledge and skills: Pack Office, Computer maintenance, Leadership skills and ability to take decisions
Education degree: Logistics, Technical degree
Work Experience:
One year experience in NGO
Team supervision is an asset
Other requirements
Commitment to the NGO values and principles
Rigor and organization
Attention to detail
Ability to adapt or change priorities according to the changing situation within a mission or the organization itself
Able to manage stress and pressure
Teamwork and team management
Diplomacy and problem solving
Honesty and integrity
Applicants should submit the following documents:Applications should be sent to: pui.jobs.nigeria@gmail.com
Apply via :
pui.jobs.nigeria@gmail.com
