Essential Job Functions Assumes responsibility for the accurate and timely performance of accounts payable functions:
Reviews source documents and matches purchase orders, invoices, and receiving documents:
Codes invoices to appropriate general ledger accounts.
Determines optimum payment dates and takes advantage of all discounts on invoices.
Reviews invoices to ensure they are correctly coded, properly authorized, and there are no over payments or repeat payments.
Ensures that approval authority is in accordance with purchasing policies.
Processes payments and obtains authorized signatures.
Performs accounting duties in accordance with established Company policies and procedures.
Ensures that accounting errors, discrepancies, and violations in purchasing policies are promptly identified and resolved.
Sees that accounting duties are performed in accordance with established procedures and standards.
Assumes responsibility for effectively researching, tracking, and resolving (or properly referring) accounting or documentation problems and discrepancies:
Responsible for capturing orders for the Operations Manager.
Assumes responsibility for establishing and maintaining effective business relations with vendors:
Researches and resolves vendor problems and billing discrepancies.
Answers vendors’ questions or refers them appropriately.
Maintains and projects the Company’s professional reputation.
Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management:
Assists Accounting Department personnel as needed.
Keeps management informed of area activities and of any significant problems. Reports transactions that are outside established purchasing policies to the Controller.
Maintains regular contact with other departments to obtain information and/or to correct transactions.
Assumes responsibility for related duties as required or assigned:
Ensures that work area is clean, secure, and well maintained.
Performs general accounting duties as needed.
Maintains confidentiality.
Completes special projects as assigned.
Education
Accounting qualifications and / or courses preferred.
Work Experience
5 year’s work experience with 1-2 years’ of previous accounts payable experience preferred.
Technical Requirements:
Accounts Payable functions are accurate, current, and timely.
Effective business relations exist with suppliers and vendors.
Knowledge Requirements:
Knowledge of Company purchasing policies.
Understanding of basic bookkeeping concepts and procedures.
Knowledge of automated accounts payable applications.
Skills Required:
Good communication skills.
Organizational skills.
Team oriented.
Detailed.
Customer service oriented.
Able to use accounting software and spreadsheets.
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