Coopi is currently organizing carrying out a humanitarian intervention in four Local Governmental Authorities (LGA) of the Bauchi state which has the following general objective: to provide multi sector assistance to IDPs: NFI, food security (cash voucher, land access, seeds and tools), wash, health and nutrition.
At the moment we are carrying out a project in Bauchi State, and we will be soon start another operation also in Bauchi and Yobe states.
We need an Country administrator who will be in charge of the finance part of out interventions.
Description
He/she ensures the correct accountancy and administrative management for the projects in compliance with the contract (included budget) and of COOPI and the donor’s procedures.
RESPONSIBILITIES:
Safe and bank account management: He/she ensures the correct management of the safesand the project’s bank accounts, by directly managing or by regularly controlling the project accountant, if available.
Accountancy management: He/she ensures the correct project accountancy andall accountancy documents filing. He/she does this by monitoring the accountants or by directly performing the accountancy, in case there was no accountant.
Administrative management: #In collaboration with the project manager He/she verifies the correct administrative management of theprojects (contracts, goods and services purchase, calls for tenders etc.) in compliance with COOPI and the donor’s procedures. He/she ensures the correct filing of all project’s administrative documents.
Expenses planning and monitoring#:In collaboration with the Project Manager (and thelogistician if present) he/she makes the project’s financial planning. He/she monitors expenses, in accordance with the budget. He/she provides the accountancy data to the ProjectManager so as to allow him to monitor and plan the expenditures and to request funds.
Contract modifications and administrative documents:He/she collaborates with the Project Manager in the elaboration of contract modifications (including the budget), and in the preparation of all necessary projects documents.
Financial reporting: In coordination with the Coutry Director and with the Project Manager he/she prepares the intermediate and final reports for theprojects under his/her responsibility.
Budget preparation: if requested by the Country Director he/she participates to new projects’ budget writing.
Staff management:He/she plans the work, supervises, and collaborateto train the staff of the project’s accounting-administrative area upon request by the Country Director. Upon request her/she collaboratesto staff evaluation activities.
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