Core HR Admin Assistant Work Force Administration Assistant

Application Deadline Nov 14, 2017

Job Number: 17000GV8 Location: Oregun, Lagos Function: Human Resources Reports to: HR Services Lead Business Context and Main Purpose of the Job

The overall purpose of this role is to enable and support the smooth ongoing running of HR Operations within the HR Services Team through the control and maintenance of the HR systems and the production of relevant management information. This role will provide administrative support to the HR services Lead in country to ensure administrative delivery of HR related processes.

Main Accountabilities The Core HR Admin Assistant has the following main accountabilities:

To input and maintain employee record systems including personal files and other relevant HR systems (Workday)
Maintains Unionized employees data in Workday
To assist with administering of HR processes (transfers, promotions, relocations etc). Prepares all the paperwork, processes documents, ensures signatories sign off and paper work is dispatched on time.
Liaises with payroll for any amendments like, new joiners, exit of employee, extension/ change of contract
Manages employee files by ensuring all employee paperwork are properly registered and filed.
Assists in administering employee benefits e.g. long term service awards, reward and recognition program- providing certificates doing logistical coordination.
Administers Unionized employees leave application
Prepares documents and follows up on exit formalities through line manager/ HRBP/ employee to ensure smooth exit of the employee.
Administers all HR processes related to the employee life cycle (e.g. promotion, relocating, resignation etc.) whilst being custodian of HR policy
To run standard and non-standard reports from HR systems
Records and tracks customer service levels ensuring the HR Services team follows turnaround time of SLAs.
Liaises with local house vendor, immigration vendor and local school search vendor for IAs
Monitors and manages 3rd party performance against agreed SLAs including cost
Supports International Assignees’ engagement , payments and exit processes through 3rd party
To provide all required data, formalities and similar documentation regarding IA’s, locally employed non-nationals, relocating employees.
To provide and enable site/unit/country based structured and efficient customer service i.e. Serve as a single point of contact on all administrative and transactional HR related services
Invoice Management for HR Related activities- Travel, Long Service Awards, Consumables, occupational health PRs, Newspapers, contingent labour salary/transportation, IA hotel accommodation, Employee meals etc.
Canteen Management- Biometrics, monthly reporting/ reconciliation for payroll input, general maintenance, etc
Request from ex-employees relating to pensions, final benefits, NSITF etc.
Liaise with MDM team for vendor account creation for new joiners