Job Type: Contracts Category: Automobile / Automotive Job Nature: Normal (Minimum 8 hours per day) Main Functions
The Contracts Advisor supports or leads the implementation of project contracting. This may include strategy and planning work during early project development phases, contractor qualification, leading and managing commercial aspects of Pre-front end engineering design (FEED) / FEED / Engineering, Procurement and Construction (EPC) contract development process, assisting in contractor evaluation, selection, and award recommendation, ensuring execution and administration of high quality prime contracts, and coordinating interfaces post-contract award for the project through contract close-out.
Tasks and Responsibilities
Manages process, produces deliverables, and updates tools to support development of project contracting strategy, contractor qualification, bid slates, tender, and evaluate proposals
Develops detailed Contracting Plan(s) consistent with overall Contracting Strategy
Develops Invitation to Tender (ITT) packages consistent with responsibility matrix
Maintains database of all correspondence to ensure all questions and clarifications have been properly documented and issues agreed to are reflected in final proposals
Leads or supports negotiations of any contested contractual terms and conditions
Conforms all contract documents consistent with selected bidder’s proposal, subsequent clarifications and final negotiations
Obtains final functional review/endorsement of contract documents, as required (e.g., Law, Audit, Controllers, etc.), as well as required endorsements
Provides pricing / other commercial analysis to Project Team (PT) for development of contract award recommendation
Assists PT in obtaining contract award endorsements/approvals from Sr. Management and other stakeholders
Develops and maintains final contract files (all components), as required
Develops and leads internal kick-off meeting(s) with Company personnel to ensure contract awareness, reviews contract terms and conditions, change order process, and claims avoidance
Develops materials for external kick-off meetings with Company and Contractor personnel to review key parts of the contract (e.g. Principal Document, Coordination Procedure, change order process, etc.)
Leads or supports Contract Administration, including working with project and business managers in aligning on contract administration responsibilities
Reviews and comments on Contractor’s contracting and subcontracting plans, procedures, processes, and deliverables to ensure compliance with Company’s requirements
Expedites and files Contractor commercial documents (e.g., insurance certificates, Parent Company Guarantees, LOCs, etc.), and files original Bank Guarantees/LOCs per agreed processes
Reviews and updates project file system / procedures and Master Document Register
Reviews, updates, and coordinates PT contractual correspondence procedures / communications, including any notices associated with the contract (PT Document Distribution matrix)
Develops and monitors approval process and compliance with invoicing and payment process
Coordinates change control process, including: amendments, change notices, change orders and other contract changes (e.g., Management of Change (MOC) process, Change Order log, Deviation log)
Oversees Contractor’s subcontracting activities, coordinate PT engagement in Company review / approval of individual subcontracting plans, and subcontract development activities from qualification through award / execution
Advises project team of contract administration and subcontracting issues, and steps being taken to mitigate consequences
Measures contractor performance and provides feedback through project and functional management
Captures and communicates contract administration and subcontracting company’s lessons learned for project
Develops the Contract Close Out Plan (part of Project Close Out Plan)
Establishes a close-out agreement with Contractor (settlement of any outstanding items)
Job Requirements
5+ years experience in Contracts Engineering / Administration preferred
BS in Engineering preferred
Broad understanding of project execution and contracting principles, theories, and concepts
Experienced in commercial negotiations, contractor management and contract administration
Willing to business travel or relocate to project sites (domestic / overseas)
Owner/Operator experience in project management roles preferred
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