Purpose:To effectively manage the company secretariat/ legal function across the Group in line with best practice, monitor strict compliance with the corporate governance codes of the regulatory agencies as well as the relevant legislations and reporting requirements of the industry. The function shall be responsible for organizing meetings of Management, Shareholders and the Board and is responsible for furnishing advice to the Board on matters of ethics, corporate governance, practices and culture, whilst also communicating the Board’s decisions to relevant stakeholders timeously. To furnish sound and prompt legal advice to Management on various issues and promote communication channels with stakeholders to identify and mitigate governance related risks.Responsibilities include:
Attending the meeting of the Company, the Board of Directors and its Committees, rendering all necessary secretarial services such as arranging and coordinating the success as well as preparing agenda and taking minutes in respect of the meetings and advising on compliance
Providing the Board and Directors individually with detailed guidance as to how their responsibilities should be properly discharged in the best interest of the Company
Compilation of the Board papers and ensuring that the Board discussions and decisions are clearly and properly recorded and communicated to the relevant persons
Notifying the Board members of matters that warrant their attention
Coordinate the orientation and training of new directors
Assist the Chairman and GMD to determine the annual Board plan, and organizing the annual board retreat as well as with the administration of other strategic issues at the Board level and as directed by the Board or the Company
Maintaining the statutory books and registers and other records required to be maintained by the Company under the Companies and Allied Matters Act
Rendering proper returns and notifications as required by the regulatory authorities
Provide a central source of guidance and advice to the Board and the Company on matters of ethics, conflict of interest and good corporate governance.
Assist the Board and Management in the implementation of the Corporate Governance Codes and developing good corporate governance practices and culture to ensure compliance
Supervising the Company’s Registrar in the maintenance of the register of shareholders and monitoring changes in share ownership of the Company, payment of dividends and management of share option schemes
Responsible for share issues, mergers, and acquisition
Organizing Executive Management Committee meetings, contributing to meeting discussions as and when required and advising the members of the legal, and governance implications of proposed policies
Monitoring change in relevant legislation and the regulation environment and taking appropriate action
Oversee the Company’s regulatory compliance system and handling all correspondence, as well as ensuring prompt responses to notices and requests from regulatory bodies
Ensure internal compliance with the Company’s Memorandum & Article of Association and that both the Memorandum and Article of Association are up to date.
Prepare performance evaluations for all personnel in the Unit in accordance with the Company’s performance appraisal system
Ensure subsidiaries comply with all applicable Corporate Governance requirements.
Ensure that procedures are in place for monitoring subsidiaries’ compliance with the Group governance standards
Ensure the safe custody and proper use of the Company’s seal
Skills/Knowledge:
Knowledge of Company and Allied Matters Act
Ability to plan and work strategically, proactively and independently
Ability to write and speak clearly and effectively
Proficient writing skills and ability to understand deliberations for articulation in minutes and reports
Knowledge of the Manufacturing industry would be an advantage
Ability to multi-task, work with minimal supervision
Consistency/reliability
Effective use of Microsoft Office
Excellent communication and administrative skills
The ability to prioritize a heavy workload and deal with the pressures this creates
Knowledge of regulatory compliance and corporate governance
Generic Skills
Strategic Focus/ Orientation
Integrity, reliability and Discretion
Initiative/ Proactive
Analytical skills / Problem solving
Interpersonal skills
Supervisory Skills
General managerial/ administration
Leadership/influencing
Organization and coordination skills
Coaching and people management
Conflict management
Education and Experience:LL.B; BLA recognized professional certification will be an added advantageMinimum of 7 years post call with cognate 2 years relevant experience or has functioned in a direct support role (litigation experience will be an added advantage)
Apply via :
sulting.has-jobs.co.uk
