Job Reference Code: PPM-COM-002 Job Type: Full-Time Summary of Functions
Project Budget Estimation & Costing
Follow up to ensure purchase orders and contracts are received and duly filed in defined folders
Compiling actual data of project expenses; examining performance requirements, delivery schedules, cost of materials, equipment to evaluate profitability.
Coordinate the completion, issuance, filing and archiving of mobilization/demobilization forms and acknowledgement
Vendor Sourcing Management
Project Cost Tracking
Tracking and Monitoring of Projects
Commercial Pipeline & Target Monitoring
Service Account Performance Management
Sales Order Management
Prepares and processes sales orders and submits for invoicing within 48hours of project(s) demobilization or 48hours of month end for recurring projects and that the information is accurate
Issuance of Mobilization & Demobilization Notices
Sales Order Queries Resolution
Collation of Daily Progress Reports (DPRs)
Preparation & Submission Of Sales Order For Invoicing (Within Defined 48hours)
Allocation/Assignment of Project Job Numbering
Allocation/Assignment of Project Crew Names
Collection Of Mobilization & Demobilization Notices Acknowledgement
Manage and update the sales order database, sales pipeline, project cost tracking sheet, sales order tracker report and prospects ensuring correctness and accuracy.
Ensure timely collection and submission of daily and or monthly progress reports.
Reconciles submitted job attendance logs with field timesheets on monthly basis
Monitor and measure performance of the account against objectives
Adhere and ensure compliance of all departmental procedures
Managing portfolios of sales accounts. Deliver proactive account management to a portfolio of accounts
Manage ad-hoc queries and enquiries generated by sales portfolio
Liaise with internal departments to ensure sales requests are followed up and required services are completed in timeframes acceptable to the customer
Develops contracts, ensuring that it satisfies legal requirements, align with company objectives and reflect the terms proposed by the customer and company.
For existing contract, collects, organizes and files documentation for contracts. This includes documents that show how the contractor performs and complies with a contract.
Conduct audits of contracts. Ensuring full compliance with stipulated terms.
Contract Tracking & Monitoring
Compliance with Legal & Regulatory Requirements
Follow-up With Regulatory Agency & Customers On Tenders & Bids
Customer Relationship Management – Communicates with people outside the organization, representing the company to customers and other external agencies where necessary.
Customer Profiling
Competitive Pricing Module – Pricing & Negotiations
Preparation, Review and Follow Up on Request for Quotes (RFQ) and Request for Proposal (RFP)
Preparation & Submission of Technical & Commercial Bid Documentations Within Defined Timeframe
Understanding and compilation of Project Requirements/Work Scope Review
Advisory On Requisite Bid/Tender Documentations To Other Departments
Tracking & Monitoring Tendered Contracts Competitor Intelligence Gathering & Market Assessment
Understands the company’s policies and procedures, interests and strategic planning as well as laws and rules governing contracts.
Maintaining and expanding good relationships with existing customers
Manage the file management system, control of records and document control processes
Generate and or updates required meeting notes i.e. departmental and other meetings as required.
Prepares monthly status reports, summaries and other correspondence.
Completing administrative work, as required. Manages the department’s office stationeries and equipment; make requisitions for new or additional stationeries and equipment as appropriate.
Safety & Security – the individual observes safety and security procedures and uses equipment and materials properly.
Quality Control – the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
Document Control – Reviewing and keeping records of transaction of sales
Perform other duties as assigned or required.
Requirements Educational Qualifications:
A good university first degree is required
Experience Required:
2-5years
Skills/Qualifications Required:
Client Relationship Management
Good Problem Solving & Reasoning skills
Good Quantitative Skills i.e. Statistics & Data Analysis Skills
Good Multi-tasking, Organizational & Time Management Skills
Good Analytical Skills. Exhibits Initiative & Proactive
Good Interpersonal & Relationship Building Skills
Good Business Writing & Research Skills
Communication Skills – Written, Articulation, Enunciation & Elocution
Customer Centric Orientation
Detail-Orientation – Meticulous, Punctilious & Conscientious
Diplomacy, Discretion & Business Ethics
Flexibility & Creativity Skills
Exhibits Good Leadership & Supervisory Skills
Presentation Skills – Charisma, Poise, Aura & Comportment
Statutory Laws & Regulations Familiarity
Team Orientation & Spirit
Proficient in the use of Microsoft Office Tools (Excel, PowerPoint & Word)
Positive attitude and approach towards assignments and successfully operate under guidelines.
Exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.
Adaptability – Adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
Dependability – Consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
Physical Demands
Regular use of the telephone and e-mail for communication is essential.
Sitting for extended periods is common.
Hearing, vision and speaking within normal ranges is essential for normal conversations, to receive ordinary information and to prepare or inspect documents.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required.
Good manual dexterity for the use of common office equipment such as computers, calculator, copiers, and FAX machines.
Work Environment:
The job is performed indoors in a traditional office setting.
Activities include extended periods of sitting occasional fast paced events and extensive work at a computer monitor and/or calculator.
Apply via :
russelsmithgroup.com
