In this role you will:
General administration support to Divisional Head
You will manage the diary of the Country Manager and visitors. You will follow up, receipt, signature by Divisional Head and submission of contracts. Youwill take minutes of meetings.
Implement administrative systems and support office operations and procedures
You will manage the Water treatment plant & maintenance thereof and monthly water sampling. You will manage the fleet cars – maintenance,insurance, license, fuel follow up on maintenance contracts or building. You will follow up on suppliers, purchases, check stock and anticipate needed supply.You will assist the laboratory staff procure samples, supplies.
Canteen
You will oversee personnel (support staff; drivers, cleaners, security). You will organise and set up appointments, conferences and managing meetingrooms. You will manage travel arrangements for incoming and outgoing personnel. You will draft and request Invitation letters where applicable.
Travel
You will negotiate hotel rates and manage hotel reservations. You will draft Travel plans / programs in liaison with the country manager / incomingtraveller including Flight reservations and Hotel bookings. You will Arrange transportation/protocol and security.
Office Expenditure
You will Action office expenditure as authorized by Divisional Head together with Financial Controller. You will record office expenditure with financialcontroller, accountant, tax controller and bankers) You will manage the invoice register (verify, reconcile invoices with vendors/suppliers). You will manage thepetty cash.You will process Concur claims and follow up on payments.
Bank
You will communicate with the bank to open travel accounts and follow up on refund of travel advances. You will ensure all state and federal documentsare signed by Divisional Head and submitted timeously. You will ensure files and documentation are maintained and current. You will ensure the protectionand security of files and records. You will ensure personnel files are up-to-date and secure (work together with HR South Africa) You will follow up on expatquota renewal, remittances, residence card renewal for the expats.
You?
Are you someone who wants to grow and shape your own world? Who thrives being in a culture where you can express yourself in a creativeteam environment? Who wants to collaborate and team together with teams who are passionate as you are? Then join us – and impact your world.
Your professional profile includes:
Grade 12/Equivalent
3+ years administrative experience
Good communication
Computer literacy, accuracy and proficiency
Strong process management skills
Ability to work under pressure
Apply via :
jobs.givaudan.com
