Role Purpose
As a Billings & Project Coordinator, you will be part of an established high performing team accountable for coordinating all aspects of business administration associated with the lifecycle of a project. You will provide first class operational support along with enterprising solutions in respect of the project lifecycle; in particular, ensuring the swift and accurate administration of project data and client invoices and the appropriate use of systems and processes.
The key purpose of the Project Operations team is to:
Place the client at the center of what we do making it easy and desirable to do business with us, ensuring we turn revenue into cash as quickly and efficiently as possible.
Reduce the administrative burden to consultants so they can spend more time with our clients.
Ensure and maintain a system of governance for the accurate and timely use of systems and process inline with regional and global standards and polices.
Tasks & Responsibilities
Project Coordination
Lead project set up process within Control Risks internal enterprise systems
Coordinate data sites & project timelines
Qualify supporting documentation & data
Liaise with intercompany offices
Act as point of contact for project administration
Provide ad-hoc support to project managers
Client Project Coordination – Financial
Lead end to end project invoice process
Process project costs – subcontractor, vendor invoices
Liaison to finance teams and credit control
Qualify project data for financial reporting, project management & invoicing
Qualify & approve client & I/C invoices
Client Service
Collaborate with client on-boarding procedure & liaise with clients administrative teams
Qualify client documentation in relation to invoicing
Ensure ease of transaction between Control Risks & client
Operational
Support the implementation of standard operating procedures
Identify issues with & exceptions to standard processes or procedures
Identify systems errors, data issues and raise for solutions
Requirements
Knowledge and experience:
Essential
Prior administrative experience, ideally in related field.
Raising client invoices and collating supporting backing documentation from multiple sources.
Intermediate Excel skills.
Ability to quickly assimilate and understand information to recognise what action is required.
Preferred
Knowledge of Relativity or similar e-discovery software platform
Downloading and manipulating data sets to fit different formats
Prior experience of communicating with clients/ customers
Prior experience of using multiple internal enterprise systems
Qualifications and specialist skills
Educated to degree or similar workplace experience.
Strong IT skills including Microsoft Outlook, Word, Power Point and Excel; MS Dynamics 365 & SharePoint would be advantageous
Strong communication skills with the ability to establish effective and strong working relationships with internal and external contacts
Good organisational and prioritising skills
An ability to identify problems, understand the complete impact of them and see challenges through to a conclusion
Accurate with eye for detail.
Apply via :
jobs.workable.com