Location of position: Monguno (Borno State)
Responsibilities and TasksAt his/her assigned base level, the administrative assistant supports the administrator in the processing of accounting operations as well as all tasks relating to Human ResourcesList of principal activities:Administrative management of personnel:
Welcome and participate in administrative briefing of new personnel
Assist the administrator for the administrative management of recruitment and hiring
Participate in the organization of training
Ensure archiving and monitoring of individual files and deliver all documents relative to the professional life of Solidarités International employees
Ensure the confidentiality of all HR datas
Participate in the monitoring of work contracts on the base
Collect payment details and integrate them into the Human resources management software (Homère)
Issue pay slips and supervise payment of salaries after approval by the administrator
Calculate taxes and duties and create pay records for the relevant organizations
Keep an organization chart up to date for the base
Assist the administrative in the organization and conduct of meetings with personnel representatives
Participate in the application of policies relating to salaries and benefits for Solidarités International
Monitor changes in the cost of living
Team management
Train and support team members under his or her supervision
Ensure the minimal replacement of members of the admin services in case of absence (days of, sickness etc.)
Treasury / accounting / management
Supervise the physical maintenance and safety of cash boxes
Prepare monthly closing, revision and integrity of accounts for the base
Issue vouchers, supervise archiving of records
Participate in audits or any checks issued by partners or head office, at the base level
Participate in the consolidation of budget follow ups and cash forecasts at the base level
Monitor due dates for payments of contracts managed by the administrative coordinator
List liquidity needs in concert with the admin coordinator
Carry out pay-outs and advances, within established guidelines
Keep the registry of cash pay-outs and the cashier’s register
Record budgetary transfers and keep accounting codes
Verify, before recording, that records conform to regulations and procedures of Solidarités International
Translate accounting documents if necessary
Exchange currencies at request of superiors
Verify cash balances daily and report any discrepancies to superior
Archive accounting records according to Solidarités procedures after a final verification of receipts etc.
Guarantee security of the cash and confidentiality of information
Reporting / communication:
Participate in supervision of regulations in effect
Aid admin Base in relations with administrative authorities
ORG CHART POSITION (reporting and functional relationships)
Line manager: Head of Base Log/Admin
Line report(s) on base:
Functional manager: Head of Base Log/Admin
Functional report(s):
Profile required :
University degree in Business and administration, diploma.
Minimum 3 years of working experience in HR and administration similar activities
Relevant experience on similar position with other NGOs will be highly appreciated
Ability to work under pressure and emergency
Fully computer literate,
Good Knowledge in English and local language
Please submit your application (CV and cover letter) by email to: job.applications@solidarites-nigeria.org Or submit your application (CV and cover letter in Monguno Solidarites International office.Final date for applications: 19/06/2017 at 04:00PMList of selected candidates will be posted on gate of Solidarités International office during the last week of June-17
Apply via :
job.applications@solidarites-nigeria.org
