Administrative Officer Technical Sales and Marketing Lead HSE Sales Officer

Application Deadline Nov 21, 2017

Job Description

Managing filing and record management systems, ensuring they are up-to-date and secure.
Organising the Office layout to safeguard the security of personnel and equipment.
Maintaining the Office equipment and arranging for necessary repairs;
Assist in the recruitment of new staff, including training and induction programmes.
Administration of work Attendance Register ensuring official working hours are adhere to strictly.
Oversight supervisory functions on Office Assistants, Drivers and Front Desk Officer.
Ensuring new and existing staff have adequate working tools and other necessary documentations.
Manage office consumables in terms of inventory, stocking, issuance and maintenance of approved re-order level.
Coordinate requisition and correspondence between other departments and HR/Admin Office.
Responsible for the On-Boarding package for new employees.
Coordinate office equipment maintenance, repair, overhaul and modification activities.
Select, plan, assign, supervise and evaluate the work of subordinates.
Conduct periodic inspections of facilities, equipment and operations, investigates and resolves complaints and personnel and procedural problems.
Participate in the selection of equipment, and specification and determine appropriate maintenance and repair schedules and procedures.
Make detailed inspections of the quality of work performed in the repair shop and answer technical problems related to maintenance and repairs.
Ensure Company legal documents like CAC etc are up to date and handle minor legal matters
Ensure Efficient and Accurate Preparation of Bid Documents and Arrangements to Submit to the Client Within Defined Tender Deadlines.
Ensure Bid and Proposal Documentation is Arranged, Collated and Presented in a Professional Manner
Organize and Facilitate Bid Review Meetings Ensuring that Respective Agendas, Attendance lists and Action trackers are up to date.
Maintain Status of Generic Proposals and Ensure they are Reviewed, Revised and Reapproved When necessary.
Monitor Bid/Quotation throughout Each Bid Process, Providing Weekly Reports for Sales and Management Use.