Job summary
We are seeking an Administrative Officer who is responsible for managing and coordinating administrative tasks to support the smooth operation of the construction company. This includes maintaining project records, assisting with compliance, managing communication, and providing logistical support to ensure successful project execution and efficient office operations.
Responsibilities
Office Management:
Oversee daily office operations, ensuring all administrative activities run efficiently.
Maintain an inventory of office supplies and order construction-related materials as needed.
Ensure the office and on-site workspaces are well-organized and functional.
Project Support:
Maintain project documentation, including blueprints, contracts, permits, and compliance records.
Track project schedules, deadlines, and milestones in collaboration with the project team.
Assist in preparing tenders, bids, and proposals for new construction projects.
Communication and Coordination:
Act as the first point of contact for clients, contractors, and suppliers.
Coordinate meetings, site visits, and events, ensuring all stakeholders are informed.
Handle correspondence, including emails, phone calls, and internal communications.
Compliance and Record-Keeping:
Ensure all project documentation meets regulatory and company standards.
Maintain records of health and safety compliance, inspections, and certifications.
Support audits and compliance reviews related to construction activities.
Logistics and Scheduling:
Arrange travel and accommodations for site personnel and senior staff.
Schedule equipment deliveries, rentals, and maintenance in coordination with the procurement team.
Organize and update calendars for project teams and leadership.
Financial Administration:
Assist with the preparation of invoices, expense reports, and payroll for site workers.
Track project budgets and expenditures in collaboration with the finance team.
Manage petty cash and process reimbursements for staff.
Team Support:
Provide administrative support to on-site and office-based teams.
Assist with onboarding new employees and ensure compliance with company policies.
Organize training sessions related to construction safety and operations.
Requirements
bachelor’s degree in Business Administration, Construction Management, or a related field is preferred.
2–4 years of administrative experience, preferably in the construction industry.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Familiarity with construction management software.
Basic understanding of construction terms, processes, and documentation.
Excellent organizational and multitasking abilities.
Strong written and verbal communication skills
Attention to detail and problem-solving skills.
The role involves both office and on-site responsibilities, requiring flexibility and occasional travel to construction sites.
Disclaimer: This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position.
Note: Using the job tittle as the subject of the mail
Interested and qualified candidates should forward their CV to: feranmigreenrecruiment@gmail.com using the position as subject of email.
Apply via :
feranmigreenrecruiment@gmail.com