Job Description Logistics:
Handle companies’ logistics i.e. equipment movements (INBOUND AND OUT BOUND)
Be involved in the process of general purchases
Maintain records of orders
Transport:
In charge of all transport issues, drivers and vehicles
Identify all procedures on transport and vehicles and follow it
To ensure the drivers resume timely to their designated stations
Despatch and Mailing:
In charge of outgoing and incoming mails
Keep a record of all incoming mails directed to Okhma Global ltd
Ensure mails to be treated by Admin are treated ASAP, and other dept or officers receive their mails
Communications:
Reconcile all billings and ensure appropriate deductions are made
Ensure all phone accounts are properly reconciled.
Caution staff on phone use and recommend alternative and less expensive means of communication(i.e. emails or encouraging vendors to use skype)
Ensure staff are duly but not wrongfully charged on personal calls
Ensure staff phone accounts are duly and timely activated.
Utility:
Identify process on Utility management
Collate all utility charges to the company(Diesel/fuel, Electricity, water,)
Monitor meters and utility usage
Understudy all charges and ensure accuracy
Ensure payments are processed and made it in time to avoid disconnections etc
Monitor economic or social changes that influence charges, hence reflected on invoices
Keep in check utility expenses and cut down excesses as well employ ways to reduce cost.
Monitor and keep record of the generator and Nepa consumptions
Travel:
To identify existing procedures in activating local and international travel for staff or visitors, official or personal(Management)
To identify common routes of travel and form corporate alliances with relevant travel agents and airlines to achieve better travel rates or other benefits as applicable.
Examine the performance of current travel agents and airlines being used and recommend on the position.
Make out checklist to ensure travel processes are not missed out.
Liaise with approved agencies and airlines on travel issues, having observed all procedures
Identify embassy processes and liaise with embassies for easy processing of needed visa
Ensure proper documentation on all travel initiated
Media & Event Protocol:
Event coordination and Media:
To identify company procedure on events.
Support Staff:
To co-ordinate support staff (Security, cleaning and others)
To Maintain a log for the cleaning of entire office and resident(MD)
To supervise the Security staff
To supervise their movements and whereabouts, during work hours
Filing/Documentation:
Proper filing and documentations must be met.
Process and activities must be filed.
Monthly review of business activities.
Requirements
A Bachelor’s Degree in Business Studies or Administration with a minimum of 2 years post-graduate experience.
A good working knowledge of the entertainment sector is an added advantage
A Post-graduate Degree in Business Management/Administration will be an added advantage
Applicants should send their CV’s to: admin@okhma.com
Apply via :
admin@okhma.com
