OVERVIEW
The Administrative Manager is responsible for overseeing all administrative duties of the school; this includes supervision of some administrative staff; ensuring the school premises runs smoothly; and building a rapport with current and prospective parents.
The Administrative Manager will provide leadership and direction that represents a consistent and effective model of integrity, excellence, collaboration and accountability in line with the vision and mission of the school.
KEY RESPONSIBILITIES
Leading and Overseeing staff
Establish performance goals and objectives for administrative staff
Respond to all procedural inquiries.
Liaise with HR to identify, recruit and train administrative staff
Meet weekly with administrative staff to assign tasks for the week
Participate in planning the school calendar in collaboration with the management team
Ensure effective communication of the school calendar to all staff
In collaboration with HR, coordinate time off for all administrative staff to ensure smooth running of the school in the absence of a staff member.
Monitor policies and procedures, e.g., code of conduct
Liaise with HR to ensure all staff appraisals are conducted and filed appropriately
Accomplish staff results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counselling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
Parents and community relations
Maintain administrative records for all enrollees
Communicate and enforce school policies and procedures with parents
Review all communication for quality assurance prior to sharing with parents and the community
Respond to all queries from parents; whether phone call, text message, email, or verbal, preferably on the same day but no later than 24 hours after the query was received
Prepare requested documentation for foreign students.
File all incidental reports associated with a child and ensure documented notification to the parent/designated adult
Communicate medical notifications to parents promptly.
Foster a nurturing environment where attention to detail is key
Quality control
Liaise with the Facility Manager to ensure all facility management issues are resolved, including but not limited to the regular fumigating of the school
Meet regularly with the school nurse to confirm children’s records are up to date
Spot check the school premises, i.e., classrooms, hallways, bathrooms, etc., to ensure cleanliness and proper setup
General
Review all procurement requests from the Admin Department before submission to the Head of School for approval.
Maintain professional and technical knowledge by attending educational workshops; benchmarking professional standards; reviewing professional publications; establishing personal networks.
Ensure all administrative record keeping is well organized and updated
Applications should be made by sending an email to recruitment@broadoaksbritishschool.com
Apply via :
recruitment@broadoaksbritishschool.com