Purpose
The overall responsibility of the Administrative Executive is the management of the day to day operations of the Company. In addition to running the office, must know about standard facilities management practices, and assist in HR duties. This position reports to HR, Compliance and Admin.
Front Desk Duties:
Attend to visitors in a professional and courteous manner
Ensure both internal and external customers sign in and out
Answer and transfer phone calls to relevant staff or department
Open and forward messages/mails to relevant department/staff
Maintain reception area clean and organized
Administrative Duties:
Assist in HR duties
Responsible for managing the office environment and overseeing the duties of the Cleaner and security
Order and stock office supplies
Maintenance of company vehicle records and creating files for new vehicles
Renewal of all company vehicles documents such as vehicle license, LASAA, insurance, LGA papers, Road Worthiness etc and replacing old documents with new in respective vehicles
In charge of stock keeping and re-ordering of consumables such as water, drinks, stationery and general office supplies
Maintain the general filing system and file all correspondence
Arrange and co-ordinate meetings and events
Record, transcribe and distribute minutes of meetings
Ensure the utilities payments are paid as at when due (Electricity, LAWMA, phone bill etc)
Ensuring smooth running of telecommunications, internet
Coordinate the repair and maintenance of office equipment
Liaise with internal staff at all levels
Manage attendance register
Perform basic data entry when needed
Distribution of branded items
Various other activities towards the furtherance of the company
Job Specification Key Competencies:
Can manage time effectively and is a good multi-tasker
Exhibits strong leadership and management skills
Possesses strong business ethics and the ability to practice discretion.
Has superior organizational skills and effective problem solving skills.
Educational Qualification
Minimum of National Diploma
Previous work experience as an Admin personnel will be an advantage
Must be able to drive and own a valid drivers’ license
Applicants should send their CV’s and cover letter to: Recruitment@rapidfacilitiesgroup.com Please ensure the subject of the email is ‘Admin Executive’
Apply via :
Recruitment@rapidfacilitiesgroup.com
