Position Overview
We are seeking a detail-oriented and highly organized Administrative Assistant to support the daily operations of our organization.
The successful candidate will assist in office administration, document management, scheduling, and communication with stakeholders.
You will work closely with the management team to ensure smooth and efficient administrative processes.
Key Responsibilities
Provide administrative and clerical support to the office and program teams.
Manage schedules, appointments, and meeting coordination.
Assist in document preparation, data entry, and report compilation.
Handle phone calls, emails, and correspondence with partners, donors, and beneficiaries.
Maintain filing systems (both physical and digital) for easy retrieval of information.
Support logistics for events, trainings, and organizational activities.
Monitor and manage office supplies, ensuring availability when needed.
Assist in drafting official letters, memos, and internal communications.
Support finance and HR teams with basic bookkeeping, timesheets, and payroll documentation.
Maintain confidentiality and professionalism in handling sensitive information.
Qualifications & Skills
Minimum of a Diploma or Bachelor’s Degree in Business Administration, Public Administration, Office Management, or a related field.
1 – 2 years of experience in an administrative role, preferably in an NGO or nonprofit setting.
Proficiency in Microsoft Office (Word, Excel, PowerPoint) social media, graphic design preferrably-corel draw, canvaand Google Workspace.
Excellent communication and interpersonal skills.
Strong organizational and time management skills.
Ability to multitask and work in a fast-paced environment.
Attention to detail and problem-solving skills.
Experience in handling confidential documents and information.
Preferred:
Previous experience working in a nonprofit or advocacy organization.
Knowledge of basic finance or bookkeeping.
Familiarity with social media and digital communication tools.
Interested and qualified candidates should submit their Resume, Cover Letter, and References to: momentforwomen@gmail.com using “Application for Administrative Assistant – [Your Name]” as the subject of the mail.
Apply via :
momentforwomen@gmail.com
