Job Summary:
The Administrative Assistant plays a crucial role in delivering regular administrative support to the country team and to consultants involved in Ipas engagements. Additionally, the Administrative Associate is tasked with overseeing office operations, managing office supplies and equipment, and performing various administrative duties that facilitate the efficient functioning of daily operations.
Primary Responsibilities
Oversees the operations of the front desk.
Coordinates maintenance of office equipment.
Key Success Metrics: Maintenance schedule developed for office equipment and updated monthly
Maintain efficient and smooth operation/management of office facility (cleaning, equipment repairs, utilities, water supply, generator)
Key Success Metrics: A Cleaning roster is developed and followed.
Key Success Metrics: The generator Usage register is developed and captures all activities pertaining to the generator
Key Success Metrics: Maintenance schedule developed for office facility and updated monthly
Ensure proper office vehicle utilization
Key Success Metrics: Quarterly report of vehicle utilization is shared.
Manage office consumables (office materials like stationery, cleaning & hygiene,): that will include collecting the requests on monthly bases, maintaining the stock, monitoring usage
Key Success Metrics: Report on office consumables usage shared quarterly
Performs other duties as assigned
Minimum Requirements
Bachelor’s degree, or equivalent
·3+ years of relevant experience
Proven experience in administrative roles
Excellent written and verbal communication skills.
Proficiency in Microsoft Office suite.
The salary range for this role is between NGN500,000 to NGN650,000 monthly (Inclusive of taxes)
Target Hire Date: 1st March 2025
Applications are welcome from qualified candidates based in Abuja. The candidate will be chosen through a competitive application process. Please submit a CV and a portfolio that shows your experience as a “single attachment” on or before 26th February 2025 by 5.30pm
Apply via :
procurement.ipas.org
