Responsibilities
Administrative Support:
Document Management: Prepare, organize, and maintain files, reports, and records, both physical and digital.
Correspondence: Draft, proofread, and respond to emails, letters, and other forms of communication on behalf of the organization.
Data Entry: Input and update information accurately in databases and spreadsheets.
Schedule and Meeting Coordination:
Calendar Management: Schedule and manage appointments, meetings, and events for staff or executives.
Meeting Support: Prepare agendas, take minutes, and distribute follow-up materials for meetings.
Travel Arrangements: Organize travel plans, including booking flights, accommodations, and transportation.
Office Management:
Supplies Inventory: Monitor and replenish office supplies to ensure efficient operations.
Equipment Maintenance: Coordinate maintenance and repairs of office equipment.
Reception Duties: Greet visitors, answer phones, and direct inquiries to the appropriate departments.
Communication and Coordination:
Team Liaison: Act as a point of contact between team members, departments, and external stakeholders.
Project Assistance: Provide support for special projects, ensuring deadlines and objectives are met.
Information Distribution: Disseminate important updates, notices, and memos across the organization.
Financial and Operational Support:
Invoice Processing: Assist with preparing and processing invoices and expense reports.
Record-Keeping: Maintain accurate records of financial and operational transactions.
Policy Adherence: Ensure compliance with organizational policies and procedures.
Skills and Qualifications
Interested candidates should possess a Bachelor`s Degree in any relevant field
1- 10 years previous experience in an administrative or clerical role is often preferred.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
Excellent organizational, time-management, and multitasking abilities.
Strong written and verbal communication skills.
High level of discretion and confidentiality.
Ability to work independently and collaboratively within a team.
Interested and qualified candidates should send their CV to: oreoluwa.dorcas@theamazonplace.com using the Job Title as the subject of the mail.
Apply via :
oreoluwa.dorcas@theamazonplace.com
