Administrative Assistant

Application Deadline : Mar 31, 2015

Job Description
This position is responsible for assisting the MD and all personnel in the office by managing the administrative activities.
Duties and Responsibilities Duties of this project include but not limited to:
Providing PA duties/support to the MD
Primary phone coverage (first to answer incoming calls)
Prepare and mail all packages
Sort and distribute incoming mail and packages
Providing admin support throughout the office
Typing and proofing documents
Making travel, meeting and event arrangements
Preparing reports
Performing research for projects
Excellent vendor relations
Receiving and directing visitors
Word processing and creating spreadsheets and presentations
Filing documents and materials
Data Entry
Selecting office vendors
Supervising purchase processes
Office management
Oversee all aspects of publication orders including inventory and maintenance of inventory
Assist with bookkeeping/accounting functions as appropriate
Be familiar with functions of Office Manager so as to enable him/her to assume the duties of the Office Manager in his/her absence.
May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required
Perform other duties as assigned
Relationships:
The Executive Assistant is responsible to the Managing Director for all of the duties and responsibilities listed above and for other duties that the Director may assign during the duration of the employment.
Because of his/her involvement in matters related to their responsibilities, the Executive Assistant would also be required to communicate frequently with the other Directors.
Qualifications
Must have formal training in office procedures and use of office equipment.
Must have the ability to communicate accurately and clearly both orally and in writing; pleasant telephone manner; able to think on feet when dealing with callers; customer service oriented “can do” approach to work.
Must have knowledge of computers; specifically, experience in Microsoft Office is preferable.
Must have superior organizational skills and accuracy.
Excellent problem solving and people skills also required.