Overview of role:
The Admin manager will be responsible for providing general management support to the MAG Maiduguri team. This will include logistics, finance, procurement, HR and general administration support
Responsibilities:
Logistics
Support the Base Manager with procurement by completing administrative duties as directed including identifying suppliers, collecting goods dispatching goods and organising transportation where required
Obtain quotes from local suppliers in an efficient and timely manner, adhering to MAG procurement policies
Ensure that logistics procedures are followed at all times including programme and HQ guidelines, including collecting quotations, preparing Purchase Request Forms and Local Purchase Orders.
Maintain logistics records and file paperwork including purchase orders, waybills, receipts etc
Purchase and control the storage and issues of office supplies
Organise equipment as and when required
Finance
Review payment requests and submit for authorisation
Prepare cash payments and routine payments upon instruction
File financial paperwork including timesheets, purchase orders, etc
Maintain cash balance in the safe including daily cash count and ensuring sufficient cash is available
Prepare bank reconciliation for all MAG accounts
Monitor any advances given
Collate and conduct all data processing, including data entry, preparing MAG’s payroll, producing payslips, reports etc.
Ensure MAG complies with all statutory payments requirements and deductions
Issue staff salary payments
Human Resources
Complete data entry for payroll on a monthly basis
Ensure all paperwork is filed on personnel files and all HR records and systems are kept up to date
Support recruitment administration such as posting advertisements, logging applications, coordinating interview arrangements and assisting with the new starter processes
Draft any employee correspondence required such as new starter documentation, contractual changes etc
Accurately collate any other information as required to assist with payroll preparation
General Administration
Providing general administrative support to the Base Manager as required including preparing written documentation as requested, arranging minutes, filing etc.
Essential requirements:
Previous experience in an administration role, ideally in a support services role for another NGO
Previous experience of procurement including identifying suppliers, conducting market surveys etc
Previous experience completing logistics paperwork and record keeping
Excellent administrative skills including ability to use MS Word and Excel
Fluency in English, Hausa and Kanuri.
go to method of application »
Please send your application in English with your CV and cover letter in the same document. Please ensure the title of the position you are applying for is in the name of the title of the email and on the title of the application document. Please note that applications which do not adhere to these instructions will not be reviewed. Please send your application to magnigeriarecruitment@gmail.com
Apply via :
magnigeriarecruitment@gmail.com
