Job Description
Screening and/or answering phone calls and responding to enquiries,
Preparing correspondence, Memos, presentations, bids, proposals and other write ups on behalf of management
Scheduling meetings, preparing agenda and representations as directed by the management
Meeting and greeting management guests
Recording and filing meeting minutes and notes
Keep log of the management s itinerary, schedules, and appointments, protocols, to do list and ensure the management meets all her business obligations.
Ensure meetings that are cancelled are done well ahead of time
Organising travels and preparing travel itinerary
Coordinate travel and accommodation requirements and ensure arrangements in place for the management matches her specification such as drop-offs, pick-ups, hotels, airlines, activities etc
Planning, organising and managing events as directed by Management team
Requirement
Relevant 4 year University degree
3-5 years’ experience in similar role
Good knowledge of Microsoft office suite with focus on Word, Excel, PowerPoint and Access
Discretion and confidentiality are essential
Ability to filter information and assess priorities
Attention to detail and maintain professionalism at all times
Experience of diary management/researching and booking of travel and accommodation
Demonstrable experience in an administration role in a highly pressurised environment requiring tact, judgment and discretion in handling internal and external contacts is essential
Desire to learn
Excellent communication skills- verbal and written
Excellent time management and organisational skills
Proven ability to work under pressure and to tight deadlines
Well presented, highly personable, bright, confident personality
Flexible and mature approach with ability to work unsupervised
Confident and able to use initiative and operate independently
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